What are the responsibilities and job description for the Quartermaster (Coordinator II - CPPW) position at City of Portland?
The Portland Police Bureau is seeking a Quartermaster to join their Internal Operations Team.
Job Appointment: Regular, Full time.
Work Schedule: 4 x10 schedule. A typical schedule is Monday – Thursday, 6:00am - 7:00pm, with some flexibility.
Work Location: This position will work out of the Kelly Building, 4735 E Burnside Portland, OR. This position requires travel around the City and the lifting of boxes and supplies on a daily basis. In addition, this position is required to work on-site and may require occasional weekend or after hour support.
Benefit: Please check our benefits tab for an overview of benefit for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit here.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary:
The Quartermaster, in the Internal Operations Unit of the Portland Police Bureau, provides highly confidential professional expertise and oversight to the maintenance of inventory control for all Police Bureau-issued or returned bureau equipment and uniforms. This position may supervise and direct administrative support and/or bureau-approved intern(s).
The Quartermaster Unit is responsible for the purchase, control, accountability, distribution, tracking and reporting of uniforms and specific pieces of equipment for bureau personnel. This will include managing and working with the software company to manage the Bureau-wide inventory management database.
As the Quartermaster, you will:
- Issue and ensure all equipment and uniform components are accurately catalogued or disposed of as appropriate.
- Provide bureau management and support staff with uniform and equipment usage reports.
- Maintain uniform and equipment inventories.
- Organize delivery/pickup of equipment, gear, and supplies from vendors.
- Coordinate delivery of Quartermaster inventory items to the Bureau personnel at multiple Bureau locations.
- Independently operate a $1.3 million budget for the Police Bureau Quartermaster program by managing the sources of funding and expenditure and allocating those resources in line with organizational priorities and cost effectiveness.
- Manage contract and procurement processes for the purchase of sale of goods and services related to uniforms, equipment, and operating supplies.
- Work as a liaison with Training Division and Research and Development programs to provide consistency and guidance in new equipment and uniform requests.
- Issue, track, and provide technical expert assessment of all uniforms and equipment assigned to members of the Portland Police Bureau.
Have a question?
Contact Information:
Tamela Ressler, Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov
The following minimum qualifications are required for this position:
- Ability to establish and maintain effective working relationships with internal and external stakeholders, such as internal Bureau office managers and staff, representatives of other Bureaus, and vendors.
- Experience with contract management, including evaluating consultant proposals, administering, and overseeing consultant contracts.
- Experience exercising independent judgement, problem-solving, and taking initiative within established procedures and guidelines.
- Experience using databases and software, such as Excel and SAP, to generate reports, track information, and complete purchasing and process invoices.
- Experience communicating clearly, logically, and persuasively, both verbally and in writing including preparing concise and comprehensive reports, correspondence, and other documents.
- Experience providing guidance to staff to accomplish overall work objectives.
- Experience researching, planning, and providing recommendations to implement new products or processes to meet organizational goals.
Applicants must also possess:
- Ability to obtain a Law Enforcement Data System (LEDS) certification within 3 months of hire.
- Ability to successfully pass an in-depth background investigation.
- A valid state driver’s license and acceptable driving record.
Preferred QualificationsAlthough not required, please state in your application if you have the following desired qualifications:
- Familiarity with budget management, procurement and/or purchasing.
- Knowledge of inventory management best practices.
- Knowledge of inventory management or point-of-sale database systems.
STEP 1: Apply online between January 27 – February 10, 2025
Required Application Materials:
- Resume
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
- If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
- Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your résumé should support the details described in your responses to the supplemental questions.
- How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
- Do not attach any additional documents.
- Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
- You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
- All applications must be submitted via the City's online application process.
- E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: February 11 - February 14, 2025
- An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of February 17, 2025
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Late February 2025
- Hiring bureau will review and select candidates for an interview.
Step 5: Contingent Offer of Employment: March 2025
- Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.
Step 6: Background Investigation
Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes:
- Employment Information (past 10 years or back to age 17)
- Residential Information (past 10 years or back to age 17)
- Financial Information
- References (8 without using the same people as coworker or supervisor references)
- Family Member Information
- Driving History
- Past/Present Drug Use and/or Controlled Substances
- Criminal History
Step 7: Start Date: TBD
- A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Click here for additional information regarding the following:
- City of Portland Core Values
- Recruitment Process - Work Status
- Equal Employment Opportunity
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
Salary : $40 - $57
