What are the responsibilities and job description for the Utilities Administrator position at City of Poway, CA?
Definition
Under general direction and in close coordination with the Assistant Director of Public Works for Utilities, the Utilities Administrator plans, coordinates and supervises the activities and operations of assigned programs and duties. The Utilities Administrator provides recommendations, support and assistance to the Public Works Director and Assistant Director of Public Works for Utilities; accomplishes a wide array of administrative projects and tasks; negotiates and administers various contracts, including vendor and inter-agency contracts such as wastewater transportation and treatment, and reclaimed water; performs budgetary, fiscal, organizational, and administrative studies; develops programmatic frameworks and supports staff with program administration; plans, develops, coordinates and implements the City’s internal and external water conservation efforts; ensures regulatory compliance for assigned duties; coordinates water resource management activities with outside organizations and governmental agencies, supports Public Works CIP water/wastewater programs and projects, and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
The incumbent in this position receives general direction from the assigned supervisor and may exercise direct and general supervision over assigned staff.
Key Responsibilities
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provides recommendations, support and assistance to the Assistant Director of Public Works for Utilities as it relates to the Utilities divisions, particularly in regulatory compliant procedures and program development, implementation and maintenance.
- Negotiates, manages and administers complex contracts for compliance with terms; as needed, supervises field inspections to monitor contract work in progress for City contract services; plans, coordinates, and estimates contract terms and conditions and develops contracts accordingly.
- Plans, develops, coordinates and implements the City’s internal and external water conservation efforts; ensures regulatory compliance for assigned duties.
- Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned areas.
- Supervises and/or prepare administrative analyses, studies, surveys, and research projects regarding City and departmental practices, procedures, and operations.
- Oversee the implementation of goals, objectives, policies, and priorities for various Utilities programs including Fats, Oils and Grease (FOG), cross connection, manhole rehabilitation, preventative maintenance programs, safety and regulatory compliance etc. This includes development and implementation of a long-term plan; recommending and administering policies and procedures; and ensuring adherence to Federal, State and local environment regulations.
- Plans, organizes, oversees, and directs all aspects of assigned programs, including legal and regulatory compliance; coordinates with the public, private businesses, and governmental agencies regarding the program as needed.
- May exercise direct and general supervision over assigned staff.
- Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; identifies opportunities for improvement and makes recommendations to the Assistant Director of Public Works for Utilities.
- Participates in the development, administration and oversight of program budgets.
- Prioritizes and allocates available resources; reviews and evaluates service delivery, makes recommendations for improvement, and ensures maximum effective service provision.
- Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants; administers the contract and monitors allocated funds.
- Develops and executes detailed program marketing plans, including reviewing, proposing, and developing program literature and outreach materials; coordinates the production of these materials and oversees their distribution.
- Coordinates program administration with local and state agencies as needed.
- Attends meetings conducted by regulatory agencies, outside agencies, districts, and cities. Provides summary, updates and meeting notes to Assistant Director of Public Works for Utilities and/or the Director of Public Works.
- Maintains accurate meeting notes, records and files; develops storage of records and retention schedules.
- Conducts a variety of analytical and operational studies regarding programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval.
- Monitors changes in regulations and technology that may affect operations; recommends and implements policy and procedural changes after approval.
- Attendance and punctuality that is observant of scheduled hours on a regular basis.
- Performs other duties as assigned.
Minimum Requirements/License or Certificates Required
Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.
Experience:
Five years of professional-level budgetary, programmatic, special projects, or related administrative support experience; at least two years of which must be in water/wastewater resource management.
Education/Training:
A Bachelor's Degree or equivalent education (i.e., minimum completed California units = 120 semester/180 quarter) from an accredited educational institution with major coursework in business or public administration, environmental studies, public relations, or a related field.
Licenses and Certifications:
A Valid California class C driver's license or the ability to arrange alternate and timely means of transportation in the performance of assigned duties.
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. The job may involve occasional fieldwork requiring frequent walking uneven terrain and landscapes when performing inspections. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may occasionally work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, and road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Examination Process
A completed NeoGov application, including supplemental questions, must be submitted through NeoGov for consideration by the application deadline. Application materials will not be accepted separate from NeoGov or after the deadline.
A FULLY COMPLETED APPLICATION AND RESPONSES TO SUPPLEMENTAL QUESTIONS ARE REQUIRED AND PART OF THE REVIEW AND QUALIFYING PROCESS. QUESTIONS MUST BE ANSWERED COMPLETELY; REFERENCING YOUR RESUME IN LIEU OF ANSWERING A QUESTION WILL BE CAUSE FOR DISQUALIFICATION.
Applicants will be evaluated on the basis of relevant training and experience. The process may include interviews and/or performance tests. Successful candidates will be placed on the eligibility list established, which will be in effect for a period of up to six months. All appointments are subject to the successful completion of a background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. The City of Poway participates in E-Verify. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.