Assistant Buyer

Salary : $39,374.40 - $62,982.40 Annually

Location : Punta Gorda, FL

Job Type : Full-Time

Job Number : 03252022

Department : Finance

Division : Procurement

Opening Date : 02 / 27 / 2025

Description

A clerical position responsible for limited purchasing duties, screening and referring telephone calls, greeting the public and vendors, typing, filing, and operation of various office machines.

Example Of Duties

ESSENTIAL FUNCTIONS AND DUTIES include the following. Other duties may be assigned as dictated by operational necessity.

• Verify receipts and invoices for accuracy against Purchase Orders.
• Audit invoices to process payment by Pcard as authorized or submit to Finance to pay by check. Resolve problems with invoices.
• Process blanket purchase orders and minimal small dollar purchase orders.
• Manage City's Vendor Systems. Act as vendor liaison for City.
• Provide registration assistance to vendors. Train vendors to use procurement systems.
• Assist in placing solicitation notices on the internet. Support Procurement staff with vendor / contractor searches for solicitation notices.
• Process all incoming and outgoing calls. Administrative duties for supporting office functions.
• Provide various monthly reports for submissions to managers and City Manager.
• Greet vendors and visitors and arrange appointments as necessary.
• Maintain vendor Certificate of Insurance
• Copying, faxing, and other clerical duties.
• Assist with disposal of surplus materials and equipment
• Process all incoming and outgoing correspondence.
• Maintain records retention for both paper and database files.
• Assume some Purchasing Agent responsibilities in their absence.

Typical Qualifications

Minimum Qualifications : To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and / or experience; and, certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. In lieu of certain requirements listed below, Employee may accrue or acquire certain specified time in service, specialized skills, and / or certifications, thereby qualifying for this position through the City's career progression policy.

KNOWLEDGE / SKILLS / ABILITIES :

EDUCATION, EXPERIENCE, LICENSES AND CERTIFICATIONS :

Supervisory Responsibilities :

None

Supplemental Information

Essential Physical Abilities :

Code : Constant = 2 / 3 or more of the time

Frequent = from 1 / 3 to 2 / 3 of the time

Occasional = up to 1 / 3 of the time

N / A = Not applicable

Physical Skills Constant Frequent Occasional N / A Heavy lifting (45 lbs.. and over) X Moderate lifting (15 to 44 lbs.) X Light lifting (under 15 lbs.) X Heavy carrying (45 lbs. and over) X Moderate carrying (14 to 44 lbs.) X Light carrying (under 15 lbs.) X Reaching above shoulder X Use of fingersX Both hands requiredX Climbing (use of legs and arms) X Climbing (legs only) X Good near visionX Good distant vision X Both eyes required XDepth perceptionX Distinguishing basic colors X Distinguishing shades of colors X Good hearing (with or without hearing aid)X Straight pulling XPulling hand over hand XPushing XWalking X Standing X Crawling XKneeling XBending X Balancing XStooping X Jumping XRunning XThrowing XDriving (cars, small vans, pick-ups, etc.) X Driving & operating (heavy equip., trucks, etc.) X

Environmental Conditions :

Code : Constant = 2 / 3 or more of the time

Frequent = from 1 / 3 to 2 / 3 of the time

Occasional = up to 1 / 3 of the time

N / A = Not applicable

Environment Constant Frequent Occasional N / A Work InsideX Work Outside X In the Heat X In the Cold X In High Humidity X In Dampness or Chilliness X In Dry Conditions X In or with Noisy Conditions XIn Darkness XIn or with Dusty Conditions X With Silica, Asbestos, etc. XWith Fumes or Gases XWith Smoke or Flames XWith Chemicals XWith Solvents XWith Grease or Oils XWith Radiant Energy XWith Electrical Energy XOn Slippery Surfaces XOn Uneven Surfaces XIn or With Moving Objects XIn or With Ladders / Scaffolding XAt Heights above Ground Level XBelow Ground Level XIn Water XWith Explosives XWith Poor Ventilation XWith Odors XWith Unusual Fatigue Factors X

Disclaimers :

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who cannot perform some of the requirements because they pose health or safety risks to themselves or other employees may be excluded from this position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by this supervisor. Requirements are representative of minimum levels of knowledge, skills and / or abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise.

EMERGENCY RESPONSE STATEMENT :

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

The City of Punta Gorda is an Equal Opportunity Employer. The City will not knowingly permit discrimination in hiring, promotion, or other conditions of employment with regard to race, color, religion, sex, age, disability, veteran status, marital status, ethnicity, pregnancy, sexual orientation, or national origin.

Disclaimer : The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this job.

Certain Service Members and Veterans, and the spouses and family members of such Service Members and Veterans, receive preference and priority, and that certain Service Members may be eligible to receive waivers for postsecondary educational requirements, and are encouraged to apply for the positions being filled.

Salary : $39,374 - $62,982