Recreation Coordinator

The City of Puyallup is hiring for an experienced Recreation Coordinator to join our team!  The Recreation division includes a Recreation Manager, three Recreation Coordinators, several part time recreation attendants, and other part time recreational staff. 

It is impactful to join Team Puyallup and provide meaningful work in support of public service and the well-being of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration, and having integrity in all that we do. We encourage those that share these values to apply to our open positions and/or forward to colleagues who may be ready for their next career advancement opportunity. 

The successful candidate will be responsible for the supervision of community recreation, special events and  specialized recreation and tasks in support of these programs.  The incumbent will organize and perform assigned duties, exercising specialized knowledge; and is expected to develop procedures and recreation programs/special events and to be responsible for the flow and completion of assigned work within general guidelines.

• Coordinates, supervises, administers, leads and evaluates City-sponsored special events and specialized recreation programs.

• Coordinates logistics, including venue selection, permitting, vendor contracts and staffing.

• Works with Canva to create and finalize marketing material for social media, brochure, website, flyers, etc. 

• Creates and implements marketing strategies to promote events and programs through social media, websites, email campaigns and printed material.

• Orders supplies and maintains equipment inventory for each program.

• Seeks sponsorship and partnerships with local community groups.

• Hires and trains part-time employees and volunteers.

• Assists in the administration of the recreation budget by determining related budget needs and submitting budget requests to the manager, and analyzing budget expenses.

•  Answers the telephone, emails and questions concerning department procedures and recreation programs.

• Works collaboratively with other city departments and community stakeholders.

• Operates computers including registration software (CivicRec) and Microsoft Office Suite programs.

• Evaluate programs and events to assess their impact and identify areas for improvement.

• Prepares memoranda, correspondence and reports using proper sentence construction, punctuation and grammar. 

• Routes and tracks documents and other materials for review and approval.

• Schedule facilities and fields as needed for recreation programs.

• Safely operates city vehicles in the performance of job duties. 

• Maintain regular, reliable and punctual attendance.

• Recreation registration software (CiviRec).

• Canva software.

• Marketing techniques including for social media platforms and printed materials. 

• Proper inventory and budget procedures.

• Correct punctuation, spelling, grammar and word usage.

• Operation of a variety of office machines such as a personal computer and associated software, 10 key calculator, copier, fax, etc.

• Proper cash handling process at events, programs and Recreation Center front counter.

Ability to: 

• Develop, plan and oversee a variety of community events, programs and activities.

• Prepare specialized reports as required.

• Demonstrate skill in the application of right to privacy and public disclosure laws, policies and procedures and to maintain confidentiality.

• Operate standard office equipment such as calculators, computer, copiers, etc. 

• Understand and effectively follow both oral and written instructions.

• Deal with the public tactfully and courteously in person and on the telephone.

• Initiate, devise and adapt improved work methods and procedures to accomplish work assignments in a timely manner.

• Provide training to part-time personnel.

• Perform required duties accurately and in an efficient manner.

• Establish and maintain effective working relationships with supervisor, all department employees, other City employees and the public.

• Possession of or the ability to obtain a valid Washington State driver's license at time of hire. 
• Successful candidate must pass a national criminal background check in compliance with the Child/Adult Abuse Information Act, RCW 43.43.830 through 43.43.840.

SELECTION PROCESS
Those applicants whose qualifications most closely correspond to the City's current needs will be contacted for interviews and/or testing. The appointing authority may conduct second interviews.
Notification – Following submission of application, an email acknowledgment receipt of application is given. Persons selected for an interview and/or testing will be notified by email, normally within 15 working days following the closing date on the job announcement.
Not Selected – No formal notification is usually sent by the City to applicants not selected for an interview or test. Should the same or another position open for which the applicant wishes to apply, he/she must apply online for each new opening.

GENERAL INFORMATION
Essential Functions – The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge, skills and abilities typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload.
Hours of Work – Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with one (1) hour lunch. Occasional evening and weekend hours will be required. The department supports a telework policy that allows employees to work remote up to one day per week.
Union Affiliation – This position is a non-represented position.
Equal Employment Opportunity – The City of Puyallup is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, genetic information, veteran's status or any other basis protected by applicable discrimination laws.
Background - The City of Puyallup will need to obtain the proper background and criminal history information pursuant to RCW 43.43.830/832 for positions where the employee will or may have unsupervised access to children, developmentally delayed persons or vulnerable adults.
Disability – In compliance with the Americans with Disabilities Act, disability will be considered only in the context of an applicant's ability to perform essential functions of the job and to determine reasonable accommodation. Accommodation to participate in the job application and/or selection process for employment will be made upon request with reasonable notice. Please contact the Human Resources Department for further information. The physical demands described in this job announcement are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Identification – Applicants who are offered employment with the City are required to provide proof of identity and authorization to work in the United States within three days of date of hire, as required by the 1986 Federal Immigration Reform and Control Act. A list of acceptable documents verifying identity and authorization to work will be provided to those who are offered employment. The City uses E-Verify program.
Drug-Free Workplace –The City of Puyallup is a drug-free, tobacco-free workplace.
Note – The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Salary : $75,072 - $96,084