What are the responsibilities and job description for the Collections Coordinator/Registrar position at City of Raleigh, NC?
Salary : $20.00 - $25.00 Hourly
Location : Raleigh, NC
Job Type : Part-Time
Job Number : 2025-00135
Department : PRCR - Resources
Opening Date : 01 / 30 / 2025
Closing Date : 2 / 27 / 2025 11 : 59 PM Eastern
Job Description
The Collections Coordinator / Registrar (CCR) will provide general oversight for documentation and care of the City of Raleigh Municipal Art Collection's diverse works of over 650 objects, including public art objects. The CMR will be responsible for the management of collections records and the database, administering all collections care and managing documentation for the permanent collection, incoming and outgoing artworks, and applying best practices to the work of the municipal art collection.
About You
We're looking for a candidate who pays precise attention to detail, has strong communication and analytical skills, and the ability to manage multiple projects simultaneously and to work collaboratively and diplomatically.
About Us
The Office of Raleigh Arts, a part of the City of Raleigh's Parks, Recreation and Cultural Resources Department, fosters and promotes the arts in Raleigh by administering the programs of the Raleigh Arts Commission and the Public Art and Design Board and supporting the Pullen and Sertoma Arts Centers.
Duties and Responsibilities
- Oversees the management and preservation of the collection. Oversees the accessioning process, including recording object information, photographing objects, proper housing for objects, and conducting annual inventories.
- Creates all signage for accessioned and placed artworks.
- Oversees long-term loan partnerships (incoming and outgoing loans); conducts annual condition reporting and processes loan renewal documentation.
- Evaluates works needing conservation treatment and recommends and initiates opportunities for a remedy to the Curator of Exhibitions and Collections.
- Management of the collections database (Past Perfect), including data clean-up, and works to ensure data standardization.
- Prepares list of acquisitions for annual report and registrar's report of acquisitions for City of Raleigh Arts Commission and annual insurance renewal.
- Ensures performance to standards set by American Alliance of Museums (AAM) standards.
Typical Qualifications
Licensing / Certifications
Position requires :
ADA and Other Requirements
Positions in this class typically require : reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.
Medium Work
Exerting up to 50 pounds of force occasionally, and / or up to 20 pounds of force frequently, and / or up to 10 pounds of force constantly to move objects.
Working Conditions
Work is usually performed in an indoor environment. Flexible availability is required as hours vary by season, averaging 19 hours / week over the course of a year. Work is typically scheduled during regular office hours (8 : 30am-5 : 15pm), with some evening and weekend hours required.
Additional Information
This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.
Please select your highest level of education completed.
How much relevant experience do you have with collections / registrar work?
Do you have any experience with art curatorial work?
If yes, please describe. (Enter N / A if this does not apply)
Do you have any experience with Adobe Suite products
If yes, please describe. (Enter N / A if this does not apply to you)
What is your level of expertise with art handling?
Please tell us about your arts background or any arts experiences you have had. (Enter N / A if this does not apply to you.)
Please describe your experience working with people who have backgrounds different from your own. (Enter N / A if this does not apply to you.)
Required Question
Salary : $20 - $25
