Accounting Technician I/II

To perform routine to moderately complex accounting and clerical work to support Finance Department functions, including licensing, accounts receivable, accounts payable, cash receipts, purchasing, utility billing, payroll, general accounting and customer service.Prepare office for daily business opening and closing; unlock/lock doors and turn on/off night button for telephone. Answers the telephone; provides accurate information as requested and/or forwards calls to appropriate staff person. Greets and assists customers with efficiency and professionalism. Establishes and maintains various accounts. Receive, post and process various payments; establish new accounts and related files. Balance cash drawers for all cash drawer locations. Prepare combined daily deposits for all departments. Assists auditors with annual audit. Assists with other accounting functions as required. Issues various permits and maintains dog license permit records. Performs general clerical work as required, including opening and sorting daily mail, entering computer data, typing reports and correspondence, copying and filing documents, faxing information, etc. Receives and responds to inquiries from employees and others regarding department activities and programs. Reserve meeting rooms & van for city use or rental. Performs related duties as required. 
 
Purchasing/Business License Duties:
 

• Processes business license applications.  Generates and mails business license renewal notices and delinquent payment notices.  
• Receives and processes invoices for payment; posts to appropriate accounts.
• Review and processing of accounts payable check runs and payments.
• Purchases supplies for all departments; prepares bid requests for goods and services.
• Maintains Master Vendor list.
• Prepares monthly check warrant for City Council.
• Prepares monthly contract report for City Council.
• Follows and enforces purchasing procedures according to Departmental and City policies and procedures.
• Reviews requisitions: confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepares purchase orders or bid requests.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Maintains supply and inventory storage areas and assures that proper inventories are maintained.
• Registers City-owned trailers, and automobiles.
• Prepares and mails 1099 forms.
• Prepares and mails Diesel Fuel Tax Returns.
• Prepares sales and use tax returns.

 
Utility Billing Duties:
 

• Processes water and sewer billings; manages delinquent accounts; maintains customer files.  Investigates complaints regarding billing.
• Maintains petty cash fund.
• Tracks & researches accounts, prepares delinquent payment notices.
• Receives telephone calls and citizen visits concerning utility billings or services; handles questions and matters of a more technical nature; responds to citizen complaints.
• Processes work orders for utility disconnections, reconnections, new orders, and other public works service requests.
• Pursues collection of delinquent utility accounts, including preparation and mailing of final notices, shut-off and turn-on orders, establishing and monitoring payment schedules, customer follow-up account research, preparing liens and write-offs, appearing in court to testify on behalf of City, when appropriate.

 
Payroll Duties: 
            

• Process all timecard spreadsheets for current payroll and distribute 
• Process all comp slips and ATO entered on timecard spreadsheets
• Process all returned timecard spreadsheets with calculations
• Enter all timecard spreadsheets in payroll system
• Balance payroll system to timecard spreadsheets
• Run all Payroll reporting for pay period
• Upload payroll ACH file to bank, assist in transfer from bank accounts as needed 
• Process SIT, Medicare, SDI, SUI, Deferred Comp, CalPERS, Aflac, Health, Dental, Vision, union dues, wellness, ACI, etc.
• Process quarterly federal & state payroll reporting
• Process W-2s and 1099s

TOOLS AND EQUIPMENT USED
Personal computer, ten-key calculator, adding machine, telephone, copier, fax machine, postage machine, folding/stuffing machine.
 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds), and occasionally moderate weight (up to 25 pounds).  Tasks may involve extended periods of time at a keyboard or workstation.  
 
Specific vision abilities required by this job include close vision and the ability to adjust focus.
 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Normal office environment.
 
Incumbents in this class may be advanced to the Account Technician II position upon meeting the requirements of that classification, completing a minimum of two years of satisfactory performance as a Account Technician I, in a full-time position or equivalent service, with the City of Red Bluff, and upon the recommendation of the Department Director and City Manager.   There is no automatic advancement from the Accounting Technician I position to the Accounting Technician II position.  Any advancement must be recommended by the Finance Director and approved by the City Manager.

DESIRED MINIMUM QUALIFICATIONS
 Education and Experience:
 

• Graduation from high school or possession of a GED, 

and

• Three years of accounting clerical experience in the maintenance of financial records,

or

• Any equivalent combination of education and experience.

 
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
 

• Ability to type at a speed of not less than 40 wpm.

•  Knowledge of pertinent City ordinances and federal, state and county laws and regulations; fund accounting and generally accepted accounting principles and practices; automated accounting systems; purchasing and licensing procedures; business letter writing and report preparation; English usage, spelling, grammar and punctuation; principles and practices of financial record keeping and reporting; modern office practices and procedures; basic computer word processing and computer spreadsheet programs; basic mathematical principles.
• Skill in operating the listed tools and equipment.
• Ability to understand and apply pertinent laws, policies, rules and regulations; carry out assigned projects to their completion; maintain effective accounting procedures; establish and maintain cooperative working relationships with those contacted during the course of work; communicate clearly and concisely, both orally and in writing; make required calculations accurately as required; maintain records and prepare required reports with accuracy and in a timely manner; use a ten-key calculator and computer keyboard; work under pressure and/or with frequent interruptions.

 
SPECIAL REQUIREMENTS 
A valid state driver’s license or ability to obtain one.  

For questions about this recruitment contact: 

Scott Garrison, HR Administrator 

530-527-2605 Ext. 3051 | hr.redbluff@cityofredbluff.org

Salary : $45,952 - $67,461