Records Specialist I / II

Salary : See Position Description

Location : Redding, CA

Job Type : Full-Time (Status 3)

Job Number : 3501E 894 032025

Department : City Clerk

Opening Date : 03 / 06 / 2025

Closing Date : 3 / 20 / 2025 11 : 59 PM Pacific

Bargaining Unit : RIEO

Description

Records Specialist I

28.41 - $36.26 Hourly

Records Specialist II

31.29 - $39.94 Hourly

The City Clerk's Department is seeking a strategic, independent, and knowledgeable individual to fill a Records Specialist I position. This is a unique opportunity for the right candidate to grow a public records management program in a changing technological environment. The incumbent will work within a strong team environment to develop and implement City-wide records management and public records request processes and improve upon existing processes.

We are looking for someone to

Records Specialist I :

• Coordinate and oversee all phases of records management with emphasis on quality control, including receiving, processing, maintaining, researching, retrieving and controlling records, and perform data entry for the records management indexing and retrieval system; establish and maintain user-friendly structure for the Digitized Document Imaging Program; develop and maintain operational procedures for all aspects of records management; schedule, maintain, and coordinate records transfer with City departments.
• Prepare records for imaging and / or storage through review process relative to vital, historical and / or archival retention requirements; merge files from various departments and eliminate transitory and duplicate documentation.
• Assist City Clerk / Assistant City Clerk in developing, implementing, and maintaining the City-wide records retention schedule; prepare reports for the City Clerk relative to records retention and management; and review, interpret and implement guideline / policy and legal regulations as required.
• Analyze and evaluate records equipment; stay abreast of technology and advances related to records management needs; participate in the evaluation, selection and proposal analyses of vendors for outsourced services; coordinate outsourcing of large format maps / plans; negotiate and monitor service contracts.
• Coordinate off-site Records Center activities, including records disposition and disposal. Evaluate and identify vital records at off-site storage facility to reduce rented space and storage costs.

Click here for the full job description.

Records Specialist II :

Click here for the full job description.

Qualifications we're looking for

Experience, Education & Special Requirements :

Any combination of training and experience that provides the required knowledge, skills, and abilities is qualifying.

Records Specialist I :

Records Specialist II :

What to expect from the Application and Exam Process

You will receive notifications pertaining to this recruitment at the e-mail address and text message number provided on your application. Email correspondence may go to your spam or junk mail folder.

Examination Process : An online written examination will be administered. This recruitment will establish an eligibility list and may be used to fill current and future vacancies.

Selection Process : Final appointment is contingent upon :

Veteran's Credit : Applicants who attach a copy of the DD-214 to their application indicating "Honorable Discharge" from military service and receive a passing score on the examination process will have two (2) additional points added to their final examination score.

The City of Redding adheres to to Cal / OSHA COVID-19 requirements.

AN EQUAL OPPORTUNITY / FEDERAL AFFIRMATIVE ACTION EMPLOYER

NOTE : This is a summary of benefits and is provided as a courtesy. For specific benefit information, refer to the labor agreements (MOUs) of each bargaining unit.

To view the Redding Independent Employees Organization - Supervisory / Confidential Employees' Unit MOU, click here .

To view the Redding Independent Employees Organization - Clerical, Technical and Professional Employees' Unit MOU, click here .

THESE BENEFITS DO NOT APPLY TO EXTRA-HELP EMPLOYEES OR PART-TIME EMPLOYEES.

Holidays :

An average of thirteen and a half per year. Fire Association covered employees receive a payment in lieu of holidays. Holiday compensation for Redding Peace Officers Association and Redding Police Managers Association employees has been converted to base pay.

Vacation :

Two weeks per year up to the fourth year of service, three weeks up to nine years of service, three and a half weeks up to fourteen years of service, four weeks up to nineteen years of service, four and a half weeks up to twenty-four years of service, five weeks after twenty-four years of service. For accrual rates for Fire Department shift employees, refer to MOU. Part-time and temporary employees may be eligible for some vacation / paid time off benefits.

Sick Leave :

Twelve working days of sick leave are accrued each year. Unused sick leave may be credited toward retirement. For accrual rates for Fire Department shift employees, refer to MOU.

Health Insurance :

Excellent medical, dental, vision, and life for employee and dependent, and long-term disability for employees.

Retirement :

Full-time employees are covered by CalPERS (formula is dependent on hire date and member status in CalPERS) and are not covered under the Social Security System .

Administrative Leave :

Management positions are eligible to receive 40 hours of administrative leave per calendar year as authorized by the department director; additional leave up to 40 hours may be granted by the City Manager.

Deferred Compensation Plans :

Available for interested employees.

Union Dues : Some job classifications are represented by collective bargaining units, the employees of which may choose to join and pay union dues.

Part-Time Retirement Benefit Program :

Part-time, seasonal, and full-time temporary employees either participate in the Social Security System or the PARS Alternate Retirement System depending upon bargaining unit assignment.

SDI :

All Redding Independent Employees Organization, IBEW - Maintenance and IBEW - Electric represented employees participate at their own expense. To view the current year's taxable wage limit, click

IMPORTANT NOTES :

Benefits described herein do not represent a contract and may be changed without notice.

Please describe your experience related to records management principles, practices, and procedures. Include the number of years and with which organization(s). If you do not possess this experience, please type "n / a."

Please describe your experience and / or knowledge associated with the legal requirements regarding the retention and disposition of government records. If you do not possess this experience, please type "n / a."

Please describe your experience with records management software programs and the name of the program(s) utilized. If you do not possess this experience, please type "n / a."

Are you familiar with the California Public Records Act? If so, please describe your experience with responding to requests.

Required Question

Salary : $28 - $36