Accounts Payable Supervisor

The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups.

The Accounts Payable Supervisor is responsible for leading the Accounts Payable (AP) team and optimizing workflows, paperless processing, and automation. This primarily on-site role ensures efficient and accurate processing of vendor invoices in compliance with the City’s policies. 

Key responsibilities include supervising a team of accounting specialists, implementing best practices for financial controls, and collaborating with other departments to support the City’s financial objectives. 

Additionally, fostering team unity and building strong relationships with internal and external customers is essential for achieving departmental and city-wide goals.

• Supervise and mentor a team of accounting specialists.
• Provide training and support to team members to ensure accurate and efficient processing of all AP-related transactions, pro-card, and employee reimbursements.
• Conduct performance evaluations and implement development plans for AP staff.
• Oversee the end-to-end accounts payable process, including invoice receipt, validation, and approval.
• Manage the vendor invoice queue, ensuring the assigned accounting specialist processes and routes invoices through the system on time.
• Review GL codes assigned to vendor invoices.
• Coordinate with Financial Planning and Accounting for any clarification.
• Ensure employee expense reimbursements are reviewed according to City policy. Process travel charges, ensuring accounts are reconciled and processed accurately.
• Oversee the process of pro card transactions, ensuring proper coding, completeness, and approval.
• Oversee review of vendor statements and follow up on missing invoices.
• Respond to vendor payment requests and inquiries and resolve issues promptly.
• Ability to prioritize staff assignments to ensure all invoices assigned are processed on a weekly basis.
• Create/update reference guides and policies as needed and train team members in standard processes.
• Mentor, coach, and provide leadership to accounting specialists.
• Ensure adherence to internal controls, City policies, and external regulations (e.g., tax laws and industry standards) to maintain financial integrity.
• Build and maintain strong relationships with departments, acting as the primary point of contact for inquiries, disputes, and payment issues.
• Work closely with finance and procurement teams to streamline payment processes and leverage technology solutions for automated payments and invoice processing.
• Process form 1099 at year end.
• Excellent organizational skills to distribute invoice processing tasks among team members effectively.

Education and Experience:

• Three years professional financial services experience involving automated systems
• Supervisory or lead experience preferred; or demonstrated leadership experience or team lead experience
• High school diploma or equivalent; Bachelor’s degree in Accounting, Finance, Business Administration, or closely related field preferred
• Equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities
• Municipal or public sector experience preferred

Other

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Finance Supervisor job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

Selection Process

• All applicants will be notified of their application status. 
• Top candidates will be contacted to participate in the next phase of selection process, which may include testing and/or an interview. 
• Note, the City may review existing application pools to fill this position or use this pool to fill future vacancies.

Offers of employment are conditional based on the candidate successfully passing both background and reference checks. Internal candidates are subject to passing a new background if the previous check was conducted more than six months ago.

Our employees earn competitive wages and enjoy an exceptional benefits package that includes:

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan
• DENTAL INSURANCE - For employees and their eligible dependents
• VISION INSURANCE - For employees and their eligible dependents
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
• PAID VACATION & HOLIDAYS – with (13) paid holidays per year
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
• Annual COLA adjustments
• Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)

Salary : $98,664 - $133,188