Administrative Secretary 1

The City of Renton is recruiting to fill an Administrative Secretary 1 vacancy in our Executive Services department. The Administrative Secretary 1 performs analytical, professional, and administrative tasks in support of a specific work group and/or program. Work is performed independently and as part of a team. Tasks are often routine and recurring and are completed with general guidelines and require some independent judgment. Contribute to the City's vision, mission, and goals in the performance of all job duties.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 3% of the employee's salary
• VEBA Plan with the City contributing 1% of the employee's salary
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

ESSENTIAL FUNCTIONS:

• Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
• Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
• Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.
• Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.
• Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.
• Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
• Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.
• Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.
• Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
• Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.
• Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.
• Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.
• Attend and provide backup coverage as needed at city council meetings.
• May arrange travel schedule and reservations for staff.
• Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.
• Prepare and coordinate purchase of office supplies, equipment, and other expenditures.
• Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions.
• Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.
• Participate on a variety of City committees, study groups, and task forces.
• Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants.
• Assist with public records requests under the direction of supervisor.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Remain current with relevant technological advancements as it relates to field.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Minimum 3 years of increasingly responsible administrative support experience.
• May require valid drivers' license.

• Successful passing of a required background check.
• Passing of a driving record check may be required.
• National fingerprint-based records check may be required.
• Credit check may be required.

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Some positions may require driving to offsite locations to perform essential functions.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as needed. Night meetings may be required.

Individuals needing accommodation in the application, testing, or interview process may contact kritter@rentonwa.gov at least 2 days prior to the need.

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton.

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton: We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Recruitment Process: The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject to a credit check.