What are the responsibilities and job description for the CLERICAL AIDE position at City of Rialto?
Receives direct supervision from Department Staff; performs clerical and administrative duties in support of assigned department programs; maintains files and records; and performs a variety of clerical duties related to assigned area of responsibility.
Knowledge of:
• Basic operation, services and activities of a operational department.
• Basic understanding of personnel policies and procedures in assigned program areas.
• Business letter writing and basic report preparation.
• Policies and procedures governing the retention and release of confidential information.
• Principles and procedures of record keeping.
• Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications.
• English usage, spelling, grammar and punctuation.
• Basic mathematical principles.
• Pertinent Federal, State and local laws, codes and regulations.
Ability to:
• Perform a variety of clerical and administrative duties in support of administrative programs and operations.
• Learn to respond to employee inquiries and requests for information within established guidelines.
• Type at a speed necessary for successful job performance.
• Understand and follow oral and written instructions.
• Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain mental capacity which allows for effective interaction and communication with others.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
• Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment.
EXPERIENCE AND TRAINING GUIDELINES Minimum requirements as a condition of hire:
Training: Equivalent to completion of the twelfth grade.
Expierence: one year of clerical or administrative support.
Other: Type accurately at a net speed of 30 words per minute. (Must attach a valid Typing Certificate to application at time of application submittal).
Application Procedure:
A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.
Selection Process:
Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.
Veterans Preference Credit Eligibility:
Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's Veteran's Preference Policy.
E-Verify:
The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.
TYPING CERTIFICATE REQUIREMENTS
The Human Resources Division requires that a certified typing certificate be submitted along with a City Employment Application for all positions that specify a typing speed requirement at time of application. The certificate must be issued by an accredited school or agency and dated no earlier than 6 months prior to the final filing date listed on the job announcement.
APPLICANTS MUST SUBMIT CERTIFICATE ON OR BEFORE THE RECRUITMENT CLOSING DATE. POSTMARKS ARE NOT ACCEPTED.
Certificates may be submitted as follows:
1) Attach to application at time of application submittal
2) Fax (909) 820-8028 - Cover must have applicant's name and the title of the position on the job annoucement.
3) Drop off in person to HR at 246 S. Willow Avenue, Rialto, CA 92376 909-820-2540(Office hours-Monday-Thursday 7am-6pm, CLOSED every Friday and major Holidays).
4) Email hr@rialtoca.gov - Email must have applicant's name and the title of the position on the job annoucement.
The certificate must contain:*
-Agency's official emblem
-Name of applicant
-Number of net words per minute
-Number of errors
-Date of certificate
-Signature of person certifying the certificate
-Address and telephone number of agency
It is the responsibility of the applicant to ensure that certificates issued by any agency including those listed below meets the requirements stated above. It is also the resposiblity of the applicant to insure their certificate is received by the deadline.
*ONLINE CERTIFICATES WILL NOT BE ACCEPTED*
Salary : $19 - $20
