Administrative Assistant II (Strategic Initiatives)

General Definition of Work

Performs confidential executive and administrative support work assisting the department with economic
development projects, boards and commissions, data collection and analysis and related work as apparent or
assigned. Work is performed under the limited supervision of the assigned Supervisor.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable
accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions
Collects, researches, prepares, and supplies information for use in discussions, presentations and meetings with
the Mayor, Common Council committees, Department Heads, staff members, boards/commissions and citizens.
Composes correspondence; responsible for preparing and distributing reports, meeting invitations, agendas,
minutes, packets, and inter-office and press-related memos and documents issued by the Division of Strategic
Initiatives.
Receives phone calls and visitors, responds to requests from citizens and employees, makes referrals to the
appropriate department, arranges meetings independently on conferences and appointments, maintains
appointment calendar, makes travel arrangements and maintains schedule of events and activities.
Prepares and coordinates all purchase orders and requisitions for supplies and requests for payment for the
Division of Strategic Initiatives.
May be assigned to special projects and assignments.

Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, and office assistance techniques; General knowledge
of English, spelling and arithmetic; General knowledge of departmental programs, policies and terminology; Skill in
operating standard office equipment and related hardware and software; Skill in customer service and professional
phone communications; Ability to understand, interpret, explain and apply policies and procedures; Ability to
communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; Ability to understand
and apply laws and established policies to the maintenance of records; Ability to deal courteously and effectively
with the public; Ability to establish and maintain effective working relationships with coworkers, supervisors, and the
general public.

Education and Experience
High School diploma or GED and moderate experience working in a general office environment assisting with
customer inquiries and maintaining records, or equivalent combination of education and experience.

Physical Requirements
This work requires the occasional exertion of up to10 pounds of force; work regularly requires sitting, speaking or
hearing and using hands to finger, handle or feel and frequently standing and walking; work has standard vision
requirements; no special vocal communication skills are required; hearing is required to receive detailed information
through oral communications and/or to make fine distinctions in sound; work requires observing general
surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately
noisy location (e.g. business office, light traffic).

Special Requirements
Valid driver's license in the State of Indiana.

Salary : $38,417 - $42,260