What are the responsibilities and job description for the Management Analyst, Senior - Procurement Analyst position at City of Richmond?
The City of Richmond Department of Social Services (RDSS) is seeking a highly qualified candidate to fill the position of Management Analyst Senior as the RDSS Procurement Liaison. This position is responsible for managing the procurement activities for the agency. The incumbent will be responsible for providing significant direction in procurement practices and methodologies, revising, and implementing policies and procedures to ensure compliance with federal and state regulation requirements, training and overseeing the agency’s P-Card program.
- Provides professional support of procurement methodologies (e.g., competitive bidding, IEBs, RFQs, RFPs, etc.), contract administration, cost savings and supplier management functions within the agency.
- Serves as the agency’s P-Card Liaison (p-card program enrollment, p-card payment verifications, p-card reports, etc.)
- Makes p-card purchases on behalf of the Finance division and Admin Division
- Serves as department procurement liaison with program staff, program managers, vendors, municipal representatives, community boards and professional associations.
- Participates in the annual budget process by creating/analyzing spending reports to be submitted to agency leadership.
- Ensures contract and regulatory compliance.
- Monitors the agency’s Active Agreements list
- Creates, updates and/or assists in the development of procurement related program manuals/documentation.
- Facilitates procurement related training sessions annually/as needed.
- Prepares financial forecasts, tracks spending against purchase orders, oversees the annual budget/purchase order closeout process.
- Collects, assembles, and analyzes a variety of information from within and outside the agency to reach logical and legal conclusions.
- Other duties assigned.
**City of Richmond Department of Social Services employees are considered essential personnel may be required to work during inclement weather and times of declared emergencies.**
KNOWLEDGE, SKILLS, AND ABILITIES:Considerable knowledge in analysis and reporting of data; audit practices; background in department of focus; English language including the meaning and spelling of words, composition, and grammar; ordinances, government regulations, agency rules, and the legislative process; and principles for providing customer service, including meeting quality standards for services and customer satisfaction.
Demonstrated skills in analyzing complex issues; communicating with various internal and external departments; drafting and revising documents; managing multiple priorities and deadlines; managing program in focus area; preparing forecasts, reports, analyses for special projects, etc.; and oral and written communication.
Demonstrated ability to adapt; analyze information; make decisions; multi-task; problem solve; and work in teams.
MINIMUM TRAINING AND EXPERIENCE:
- Bachelor's degree in business or public administration, or field related to assignment
- Four years of journey-level professional experience in area related to assignment, such as program/project management or management/policy/financial analysis
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:
- None required
PREFERRED QUALIFICATIONS:
- Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO) preferred.
- Four (4) years training experience.
- Demonstrated organizational and time management skills with the ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Advanced skilled in MS Office Suite of products and financial/budget automated systems.
- Experience working in a local, state, or federal government environment .
Salary : $59,652 - $111,979
