What are the responsibilities and job description for the SENIOR OFFICE SPECIALIST position at City of Riverside, CA?
Salary : $3,813.33 - $5,109.87 Monthly
Location : Riverside, CA
Job Type : Full-time
Job Number : 25-0084-01
Department : Community Development
Division : CD-CODE ENFORCEMENT
Opening Date : 01 / 16 / 2025
Closing Date : 1 / 20 / 2025 11 : 59 PM Pacific
The Position
The City of Riverside is accepting applications to establish an eligibility list for the position of Senior Office Specialist .The eligibility list established may be used to fill vacancies within various departments within this classification for up to six (6) months.
Note : A written examination is required for this position. Applicants who meet the minimum qualifications must pass the written examination in order to continue in the recruitment process .
The Senior Office Specialist performs a variety of specialized, skilled, and lead office and administrative support duties associated with various department and position assigned. Provides support and skilled office work for a variety of departments and situations; and to do related work as required.
Work Performed
Duties may include, but are not limited to, the following :
- Perform a wide variety of skilled, and experienced administrative support work; serve as receptionist, answering the telephone, screening calls and visitors, referring inquiries as appropriate, and assisting the general public, giving information as required.
- Draft, prepare, and edit a variety of documents, letters, memorandums, agendas, financial reports, minutes, or other materials from oral direction, rough draft, copy, notes, or transcribing machine recordings; operate a variety of office equipment to carry out assigned administrative support functions.
- Enter and tabulate statistical data and records; sort, code, scan, and file correspondence, vouchers, forms, documents, and other materials numerically, alphabetically, or by other predetermined classification; check and monitor record from grammatical and mathematical accuracy and compliance.
- Enter and file personnel and payroll records of departmental and divisional personnel; handles and manages confidential or sensitive information with tact and professionalism.
- Manage, handle, and process invoicing and billing for various budgetary costs in department assigned; ensure appropriate submission, processing, and completion; track revenue and expenses and prepare statistical reports.
- Maintain sections of a central records system; enter or extract information on or from records; utilize computer and computer devices to carry out assigned administrative support functions.
- Sort and deliver mail; participate, perform, and provide professional guidance in the work of an office unit; assist in the development of departmental policies, procedures, and forms in determining completeness of applications, records, and reports
- Compile information, data, and materials, and assist in the preparation of a variety of narrative, financial, and statistical reports; apply departmental policies and procedures in determining completeness of applications, records, and reports.
- Contact the public and outside agencies in acquiring and providing information and making referrals; respond to complaints and concerns.
- Serve as support staff to Boards or Commissions by taking minutes, preparing information packets, and coordinating meeting times and locations.
- Identify, determine, and order necessary office supplies; coordinate travel arrangements and staff schedules; handle and manage office petty cash; provide direction, oversight, and training for clerical staff.
- Performs related work as required.
Qualifications
Education : High School graduation or satisfactory equivalent (GED).
Experience : Three (3) years of general administrative support experience.
Necessary Special Requirements :
Highly Desired Qualifications :
Invoicing, Billing, Credits, Records Keeping and Product Returns
Selection Process
DOCUMENTS REQUIRED AT THE TIME OF APPLICATION :
1) Completed Employment Application
2) Completed Supplemental Questionnaire
FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE : ( Application Guide).
IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS :
If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.
The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.
Positions that require, or may require, a are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and / or medical / physical examination.
NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.
EDUCATIONAL REQUIREMENTS :
Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.
Education obtained outside the United States (US) require one of the following options :
All applicants will be notified via e-mail or telephone of their application status and the assessment dates / times / locations after the closing date of this announcement.
THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Service Employees International Union (SEIU) - General Unit
The City offers an attractive benefits package, the central provisions of which are as follows :
For additional benefits information, please visit the following website :
Instructions : The information on the application and your responses to the following supplemental questions will be used to determine whether you meet the minimum and / or highly desirable qualifications for the position in which you are applying. Detailed responses must be provided for each question in order to ensure qualifications are properly considered.
Employers listed on this questionnaire must also be listed and fully detailed in the work experience section of your application.
Please indicate the highest level of education that you have completed.
How many years of general administrative support experience do you possess?
Do you possess an intermediate level of proficiency in Microsoft Word?
Do you possess an intermediate or advanced level of proficiency in Microsoft Excel?
Please mark all of the following you possess experience in.
Certification : I understand that I cannot update my application once it has been submitted. Therefore, I have fully completed ALL sections, provided full descriptions of my duties and responsibilities for each employer, and have fully answered ALL questions on the Supplemental Questionnaire. Do not refer to a resume or other documentation, as it will not be reviewed in lieu of completing the Supplemental Questionnaire. Note : Employers and / or experience noted on the Supplemental Questionnaire must also be included and fully detailed on the Application.
Required Question
Salary : $13
