PROCUREMENT & CONTRACT SPECIALIST

The City of Riverside, Finance Department is accepting applications for the position of Procurement & Contract Specialist to fill one (1) vacancy in the Purchasing Division.   The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Typical duties may include, but are not limited to, the following:

• Identify, address, and resolve accounting and receiving discrepancies; process claims with vendors for damaged materials; obtain materials and replacement parts or obtain credit where appropriate.
• Confer, communicate, and engage with authorized personnel to obtain and refine specifications; collaborate with departments and other personnel to determine procurement needs, requisition requests, and supply demands.
• Maintain information on new products and market conditions and trends; develop files and recommendations for vendors, potential products, new equipment, and changing materials.
• Solicit annual agreements and blanket order renewals with vendors; compile bids, quotes, and other information on service and products offered.
• Analyze bids received, compare specifications and prices, and review market trends; review and make recommendations for procurement award based on value analysis.
• Prepare written bid specifications based on equipment, services or supplies as requested in accordance with Purchasing Section policies and procedures.
• Negotiate major contract items, conditions, and language changes with vendors; evaluate and review vendor performances and make recommendations for future procurement activities.
• Perform market, total life cycle cost, value, price, and complete cost analysis in formulating purchasing forecasts and recommendations for purchasing of services.
• Assist in the disposition of surplus property and equipment.
• Maintain liaison with central stores on matters relating to substitutions, equivalents, delivery schedules, and vendor problems.
• Perform other duties as assigned.

Education: Equivalent to a Bachelor’s degree from an accredited college or university with major study in purchasing, business administration, marketing, or a related field.

Experience: Two (2) years of experience in volume purchasing of a variety of general and specialized items. Two years of additional experience may substitute for two years of the required education on a year-for-year basis.

Highly Desired Qualifications:

• Experience working in a Purchasing Department for a governmental agency.
• Possession of a Certified Professional Public Buyer (CPPB) or Certified Procurement Officer (CPPO)

Physical Demands and Working Conditions: Work is done in a standard office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 

1) Completed Employment Application 

2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide). 

 

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.  

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment.  You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.  

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. 

NOTE:  The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards.   Candidates may reapply when there is a posting to establish an eligibility list.  

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. 

Education obtained outside the United States (US) require one of the following options:

1. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
2. An advanced-level degree from an accredited US college or university. 

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Salary : $35 - $46