What are the responsibilities and job description for the REAL PROPERTY ASSISTANT position at City of Riverside?
Under general supervision, the Real Property Assistant is to perform a wide variety of entry level para-professional, technical and administrative office and field duties in the support of real property activities; and to do related work as required.
Duties may include, but are not limited to, the following:
- Provide administrative and para-professional support to Real Property Agents in all real estate matters including acquisition, sale and lease of City holdings and real property the City wants to acquire, lease or gain entry to.
- Process Right of Entry agreements.
- Assist with budget preparation and budget control.
- Develop and maintain a comprehensive and computerized data base.
- Maintain real property inventory database and map.
- Collect status information from various departments, divisions, and from outside agencies.
- Assist in the inspection of properties for compliance with lease agreements, and to gather owner/tenant and zoning data.
- Research and identify licenses, leases, easements and encumbrances impacting real property interests.
- Prepare and maintain a possessory interest inventory and prepare corresponding reporting obligations.
- Monitor certificates of insurance and ensure compliance with agreements; monitor and update quarterly reports and expiration dates.
- Assist in the preparation of reports and agenda items; compile and analyze data on a variety of assigned projects; compile and maintain status reports on assigned divisional activities.
- Assist in the coordination and preparation of presentations.
- Maintain records of properties within and outside the City limits.
- Prepare payments of applicable property taxes.
- Respond to complaints and requests for information; refer complex or technical requests to appropriate staff.
- Process weed abatement notices, code enforcement liens and notices of default.
Education: Equivalent to an Associate's Degree from an accredited college or university with specialization in business administration, economics, real estate or a closely related field. Additional related professional experience may substitute for the required education on a year-for-year basis. Additional related professional experience may substitute for the required education on a year-for-year basis.
Experience: Two years of advanced administrative support experience in maintaining and researching specialized records preferably in the area of real property.
Highly Desirable Qualifications:
- GIS experience using ArcGIS Online Suite (a GIS system) and/or reading GIS mapping
- Dashboard development experience.
- Experience manipulating, reviewing, and reconciliation of large datasets.
DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire
PLEASE NOTE: THE CERTIFICATION REQUIRED MUST BE SCANNED AND ATTACHED TO THE ONLINE APPLICATION. THE SYSTEM WILL NOT ALLOW AN APPLICATION TO BE SUBMITTED WITHOUT THE REQUIRED ATTACHMENT. FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide). (Download PDF reader)
IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:
If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.
The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.
NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.
EDUCATIONAL REQUIREMENTS:
Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.
Education obtained outside the United States (US) require one of the following options:
- An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
- An advanced-level degree from an accredited US college or university.
Salary : $4,780 - $6,403
