Safety Specialist

Description

The City of Roanoke is seeking a Safety Specialist to perform a variety of routine and complex administrative, technical, and professional work in analyzing and administering various components of the safety, environmental and health programs. The successful candidate will develop, coordinate, and facilitate safety training for employees; administer safety incentives and safety inspection procedures; communicate occupational and health hazards and safety precautions to departmental staff; investigate accidents to determine causes and prevent recurrence; inspect job site and work practices to ensure compliance with safety procedures; and make recommendations regarding safer work practices if necessary. Knowledge of safety statistical measurement methodology is necessary. Ability to carry out assigned projects to their completion with minimal supervision. Ability to work independently. Ability to communicate effectively, both verbally and in written form. Bachelor's degree from four-year college or university with experience and/or training in safety management or occupational safety and health; three or more years related experience with knowledge of OSHA requirements. Must be certified in CPR/First Aid/AED and as a Defensive Driver Instructor or obtain certification within 1 year of employment. Must be proficient in MSWord and Excel. Certified Safety Professional (CSP) preferred, but not required. Possession of valid appropriate driver's permit issued by the Commonwealth of Virginia.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

Examples of Duties

SUMMARY Performs a variety of routine and complex administrative, technical, and professional work in analyzing and administering various components of the safety, environmental, and health programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Compliance and Regulatory Oversight

• Ensure the organization adheres to federal, state, and local safety regulations (e.g., OSHA, EPA, NFPA).
• Conduct regular audits and inspections to ensure compliance with workplace safety standards.
• Maintain accurate records and documentation for audits and regulatory reporting.

Safety Committee

• Develop and update safety policies, procedures, and training materials.
• Collaborate with management to identify safety goals and develop strategies to achieve them.
• Recommend and implement corrective actions to address safety concerns and prevent future incidents.

Training and Education

• Develop and deliver training programs to educate employees on workplace safety practices, emergency response procedures, and risk management policies.
• Train employees on emergency response procedures, proper equipment use, and hazard awareness.
• Maintain and update training records and certifications.
• Provide OSHA 10/30 classes to field personnel, supervisors, and managers.

Risk Assessments and Hazard Mitigation

• Conduct workplace risk assessments to identify potential hazards.
• Recommend and implement control measures to eliminate or reduce risks.
• Monitor and analyze workplace conditions to ensure safety measures are effective.

Workplace Safety Oversight

• Develop, implement, and monitor workplace safety policies and procedures to ensure compliance with OSHA and other regulatory standards.
• Conduct regular safety audits, inspections, and risk assessments to identify hazards and implement corrective actions.
• Investigate workplace accidents, near-misses, and safety concerns to determine root causes and recommend preventive measures.

Incident Investigation and Reporting

• Investigate workplace accidents, incidents, and near-misses to identify root causes.
• Prepare detailed reports with recommendations to prevent recurrence.
• Coordinate with management and employees to implement corrective actions.
• Assist OSHA site visits, review findings, ensure corrective actions have been taken, and finalize report with legal, site location, and OSHA representative.
• Complete OSHA yearly audits.

Emergency Preparedness

• Organize and conduct emergency drills (e.g., fire, evacuation, or disaster preparedness).
• Act as a Floor Supervisor during emergencies, coordinating with first responders and risk manager.

Communication and Collaboration

• Serve as a liaison between management, employees, and regulatory agencies on safety matters.
• Communicate safety goals, metrics, and updates to employees and stakeholders.
• Promote a positive safety culture by engaging employees and encouraging safe work practices.

Specialized Responsibilities

• Manage the procurement and maintenance of safety equipment, including personal protective equipment (PPE).
• Conduct ergonomic assessments and provide recommendations for workplace improvements.
• Support sustainability and environmental health initiatives as needed.

Required Qualifications:

• Education: Bachelor’s degree in Occupational Safety, Environmental Health, or a related field.
• Experience: Minimum of 5 years in a safety role, preferably in a similar industry.
• Certifications:
  • OSHA Certification (30-Hour General Industry or Construction Safety preferred).
  • Additional certifications such as Certified Safety Professional (CSP) or NEBOSH are a plus.

Key Skills and Competencies:

• Strong knowledge of workplace safety regulations and industry best practices.
• Excellent communication and training skills.
• Analytical and problem-solving abilities for incident investigation and hazard assessment.
• Proficiency with safety management software and Microsoft Office Suite.
• Ability to work collaboratively and lead safety initiatives across departments.

Work Environment:

• This role may involve working in office settings and the field.
• The Safety Specialist may need to stand, walk, climb, or lift materials during inspections or training sessions.
• Occasional travel between sites may be required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and climb or balance. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus. This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.

Overview of Benefits for Full-Time Employees:

Paid leave is time off from work available for use by an employee upon approval by supervisor. The first 24 consecutive leave hours for any illness must be charged to paid leave with additional time charged to extended illness leave. Paid leave for employees of the city shall accrue as follows:

Years of Service Hours Per Month Fire 24-hr shift Employees
0 - 4 12 19.75
5 - 9 14 22.75
10- 14 16 25.50
15 - 19 17 26.75
20 - 24 18 28.75
25 20 32

Extended Illness Leave: shall accrue at the rate of six (6) hours per month. Fire suppression employees shall accrue extended illness leave at nine (9) hours per month.
Funeral Leave: for family, up to three consecutive days.
Military Leave: Twenty-one work days per Federal fiscal year.
Holidays: The City provides 96 hours of annual paid holiday time.

Mental Health & Well-Being Leave: Employees receive 24 hours (Fire Suppression receives 34 hours) of Mental Health & Well-Being Leave upon hire. Certification of mental health diagnosis is not required and leave will not be paid out upon separation.

Shared Leave Bank (effective 1/1/2023): Voluntary membership for full-time Employees who will be out for an extended period of time and has exhausted all other forms of leave. Members are required to provide 8 hours of their Extended Illness per fiscal year and at least 8 hours per assessment. Assessments will be limimted to 4 times per fiscal year (max of 40 hours per fiscal year).

Health Insurance: Four coverage types are available: Employee only, Employee 1 Child, Employee Spouse and Family. Coverage is available through payroll deduction.

Additionally, the city offers the following three Aetna Health Plan Options:

PPO 750 – Provides 100% coverage for preventive care; lower deductible and out-of-pocket maximums than other medical plans; and has higher employee premiums. This is comparable to the current insurance program.
PPO/HRA 1500 – Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than the PPO 300 plan; has lower employee premiums than the PPO 300 plan; and the employer makes contributions to an account through a Health Reimbursement Arrangement (HRA). The City of Roanoke contributes $500 for employee only coverage and $1,000 for all other tiers. Contributions are pro-rated dependent upon enrollment date.
PPO/HDHP-HSA – Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than other medical plans; has lower employee premiums; and both the employer and the employee make contributions to a Health Savings Account (HSA) to pay for medical expenses which apply to the deductible. The City of Roanoke contributes towards the Health Savings Account (HSA), $1,600 for employee only coverage and $3,100 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

Optum RX (Pharmaceutical Benefits Manager) - Manages pharmacy benefits, processes employee pharmacy claims and answers employee pharmacy benefit questions.

Aetna Health Plan 2025 Monthly Rates
PPO 750
Employee Only: $74.49
Employee Child: $278.42
Employee Spouse: $653.08
Family: $714.04

PPO/HRA 1500
Employee Only: $48.24
Employee Child: $236.42
Employee Spouse: $600.58
Family: $609.04

PPO/HDHP-HSA
Employee Only: $22.81
Employee Child: $177.93
Employee Spouse $498.08
Family: $500.51

Dental Insurance: Four coverage types are available: Family, Employee and Spouse, Employee and Child, and Employee only. Coverage is available through payroll deduction.

Delta Dental 2025 Monthly Rates
Employee: $2.80
Employee/Child: $18.88
Employee/Spouse: $18.88
Family: $49.36

Life Insurance: Paid by the City at no cost to employees. Coverage is equal to the annual salary rounded to the next highest thousand and then doubled. For an accidental death, the coverage would be twice this amount.

Optional Life Insurance: Paid by the employee. Various amounts of coverage, including family members, available through payroll deduction.

Long Term Disability Insurance: Designed to provide a monthly benefit to assist employees with bills and maintaining a standard of living when disabled as a result of a covered sickness or injury. Coverage is available through payroll deduction. Annual cost is your annual salary multiplied by .00255. This amount is half of the total premium and the City pays the other half.

Retirement: Employees contribute 5% of salary and choose between participating in a traditional defined benefit plan or a hybrid program. Employees vest in the employer component of either plan upon completing five (5) years of service.

Defined Benefit Pension Plan: Normal retirement after 55th birthday, and when combination of age and creditable service equals 85; or, 65th birthday if completed at least five years of creditable service. For sworn officers in Police and Fire/EMS, normal retirement after 50th birthday, and when combination of age and service equals 75; or, 65th birthday or older with 5 years of creditable service. An annual retirement benefit equals 2.0% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. Early retirement options are available and reductions may apply based on age and service.

Hybrid Program: Provides the characteristics of the traditional pension plan with that of a deferred compensation plan. The pension plan provides an annual benefit equaling 1% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. The deferred compensation component provides for the employee contribution to be deposited in an account directed by the member. The combination of the two components is structured to provide approximately the same actuarial benefit as the Defined Benefit Pension Plan. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this deferred compensation plan for participating employees.

Sheriff's Department Employees are covered b the Virginia Retirement System (VRS). Previous service covered by VRS may be portable to the Roanoke Retirement System.

Retirement Health Savings Plan: All employees contribute 1% of salary to a 401(h) health savings account. Employees vest in the City match of 1% upon completing five (5) years of service. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this plan for participating employees.
Deferred Compensation: Employees may voluntarily contribute salary deferred dollars into a City Sponsored 457 Plan. International City Management Association - Empower provides the third party administration of this deferred compensation plan for participating employees.

Flexible Spending Account: Allows employees to set aside pre-tax dollars from their pay checks to pay for child care and/or medical and dental expenses not covered by the City's health care or dental plans. You may also set aside pre-tax dollars to cover certain transit or parking expenses. Keep in mind only transit or parking expenses may be rolled over from year to year.

Virginia College Savings Plan: Two plans to choose from at a reduced application fee, Virginia Prepaid Education Program and the Virginia Education Savings Trust.

Employee Health Services: The City employee health services provides medical care for employees, retirees, and eligible spouses.

Employee Assistance Program (EAP): Support services available to assist employees facing life challenges.

Pay Days: Direct deposit is required for all new employees. Paid bi-weekly, 26 pay periods per year.

Vision Insurance: Paid by the Employee. Includes annual routine eye exam, discounts on eyeglass frames, eyeglass lenses and contact lenses.
CEC 2025 Monthly Rates
Employee: $6.68
Employee/Spouse: $12.69
Employee/Child(ren): $13.36
Family: $19.71

Discounts & Voluntary Benefits: Employees may access discounts through various national and local retailers. Discounts include 10% off auto insurance and 5% off home or renters insurance with Liberty Mutual. Voluntary benefits offered through Corestream. Critical Illness, Accident Insurance and Cancer Policies will be available through Colonial Life and Long Term Care will be available through Transamerica. All voluntary benefits may be payroll deducted.