Administrative Assistant – Public Works

Position Summary:

Under general direction of the Public Works director, receives service requests from the public and other City operations by telephone and in person; communicates by telephone, in person or in writing all messages, complaints and service request to appropriate personnel; answers general questions and disseminates information about the department schedules and functions; maintains files and records; type memos, requisitions and reports; enters data on computer.

Duties and Responsibilities

• Communicates effectively and courteously with the public and other City employees.
• Prepares monthly reports for Public Works departments.
• Uses good judgement to professionally answer telephone.
• Keeps up to date with sick leave, vacation leave and hours worked for department personnel.
• Maintains work order software and processes work orders.
• Assists in the maintaining of Public Works budget.
• Process invoices/purchase order related to the various departments in Public Works.
• Prepares memos, letters, presentations using spreadsheets, databases or presentation software.
• Helps with any projects as assigned.
• Assist with payroll for Public Works departments.
• Assist with City Events.
• Sits for long periods of time posting and maintaining files, reports, and records.
• Lifts, holds, and carries up to 10 pounds of office supplies.
• Types 40 words per minute.
• Operates a personal computer.
• Other duties as assigned.

Education& Experience:

• High School Diploma or GED
• Two years of experience in general clerical experience

Performance Requirements (Knowledge, Skills, and Abilities):

Knowledge of:

• Maintaining office files and records
• Methods, practices, and terminology used in clerical work

Skills in:

• Paying attention to detail and problem-solving
• Properly addressing concerns from the public
• Accurate data entry and review

Ability to:

• Perform various projects with a minimum of supervision
• Verify the accuracy of prepared detailed records and reports
• Type accurately and at a reasonable rate of speed
• Use 10 key calculators by touch

Work Environment:

Work is performed primarily in an office setting subject to frequent interruptions and includes sitting for extended periods of time. Flexibility to work evening and weekend hours and occasional overnight travel to conferences and training sessions may be required. Flexibility to work/attend city events as required.

Job Type: Full-time

Pay: $17.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 2 years (Required)
• Data entry: 1 year (Preferred)
• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $18