PAYROLL ADMINISTRATOR

*Please Apply via Rockfordil.gov. Do Not Apply on really.com*

Reports to: Accounting Manager Class Code: 1278

Grade: 110 FLSA: Exempt

Hourly Wage: $43.00 - $51.59

NATURE OF WORK

Directs the activities of workers involved in processing the City’s bi-weekly payroll, ensuring compliance with union contracts, rules and regulations, and state and federal laws.

DISTINGUISHING FEATURES

Work involves processing payroll and directing the payroll timekeepers, ensuring that all processes are executed appropriately and in a timely manner. Operates as the subject matter expert and escalation point to resolve issues; continuously looks for improvements in operational processes, designs and implements those initiatives. The payroll administrator must have accounting skills and a comprehensive knowledge of the City’s rules and regulations, union contracts, and state and federal regulations. This individual manages effective internal/external client relationships within own area of responsibility, and builds client relationships across the organization.

ESSENTIAL FUNCTIONS (These essential duties are only illustrative.)

Responsible for administration of all payroll activities, including processing of the bi-weekly, retro, and other special pays. This involves overseeing the input of file maintenance (any changes for the payroll such as wage increases, deductions, direct deposit, deferred compensation, taxes, benefits, etc.); directing and supporting timekeepers; preparing and uploading time to the payroll system and verifying totals.

Responsible for compliance with state and federal regulations and filing state and federal tax returns; calculates and reports tax liabilities; responds to questions and requests from employees and regulatory agencies.

Maintains payroll related records; prepares various reports, schedules, exhibits, and summaries; recommends revisions in the scheduling and timekeeping system; performs periodic reviews of various payroll areas and prepares materials for auditors.

Updates and maintains timekeeping and scheduling system. This involves directing and supporting timekeepers currently on the system, training new timekeepers, documenting procedures for training, adding and editing fields to reflect current contracts, and changes to contracts, regulations, and processes.

Supervises and evaluates support staff engaged in processing payroll related activity and makes recommendations as needed. Conducts work planning, estimation and prioritization to optimize performance of the team.

Assists in or directs analysis of payroll information in support of administrative initiatives and process improvements.

Maintains reasonable and predictable attendance.

SUPERVISION RECEIVED

Works under the general supervision of the Accounting Manager, or other professional or administrative superior. Work is reviewed for effectiveness of program assigned in conformance with applicable laws, ordinances, policies, and regulations, and is reviewed through external and on-line audits, conferences and evaluation of periodic and special reports.

SUPERVISION EXERCISED

This position provides oversight to timekeepers and departments, providing the policy and procedure required to insure the city pay process adheres to CBA language and any and all laws and practices governing the payroll process.

WORKING CONDITIONS & PHYSICAL DEMANDS

Work is performed primarily in an office setting and is essentially sedentary with occasional walking, standing, bending, and carrying items less than 25 pounds such as papers and files. Work requires periods of extended computer use and performing tasks with set deadlines and volume processing.

SUCCESS FACTORS (KSAs)

Considerable knowledge of computerized accounting systems and their use in assigned accounting system or subsystem.

Considerable knowledge of the laws, regulations, principles and practices of payroll accounting, as required by the position.

Considerable knowledge of automated timekeeping and scheduling systems, as required by the position.

Knowledge of the laws and procedures followed governing garnishment of wages, payment of child support, and other court directed involuntary payment of employee wages to third parties.

Knowledge of the principles and practices of employee supervision, as required by the position.

Knowledge of MS Office Suite or other word processing, spreadsheet and data base software standard that may be adopted by City departments.

Ability to critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.

Ability to ensure team members acquire necessary skills and performance attributes, in line with business and personal development needs.

Ability to train team members on new or enhanced operation procedures and policies.

Ability to identify process improvement initiatives and define standards for new processes.

Ability to partner with Human Resources and benefits in aligning and implementing a more sophisticated payroll and benefits system.

Ability to operate computerized accounting, budgeting, and related programs.

Ability to generate and interpret financial reports.

Ability to develop and implement operating procedures to support software systems, as required by the position.

Ability to make arithmetic computations and tabulations rapidly and accurately.

Ability to recognize and reconcile discrepancies in financial records.

Ability to carry out complex oral and written directions.

Ability to prepare and maintain accurate and complete financial records and reports, and prepare records in advance of external financial audits.

Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.

Ability to establish and maintain effective working relationships as required by the work of the position.

Ability to be seated for extended periods, as required by the position.

Skill in the operation of a personal computer.

EDUCATION, TRAINING & EXPERIENCE

Possession of a Bachelor’s degree from an accredited college or university in accounting, finance or a related field and 3 – 5 years of increasingly responsible financial accounting and reporting experience, including experience in a supervisory or team leader capacity. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience.

NCESSARY SPECIAL REQUIREMENTS:

Residency Requirement:

All employees (except Police and Fire) shall reside anywhere in Winnebago County or anywhere within fifteen (15) miles of the Rockford City Hall within six (6) months of completion of their introductory period, department heads and City Administrator shall live within the municipal boundaries of the City of Rockford within six (6) months of their completion of their introductory period.

*Please Apply via Rockfordil.gov. Do Not Apply on really.com*

Job Type: Full-time

Pay: $43.00 - $51.59 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Rockford, IL 61104 (Preferred)

Ability to Relocate:

• Rockford, IL 61104: Relocate before starting work (Preferred)

Work Location: In person

Salary : $43 - $52