Executive Assistant to the Chief of Police

Are you a highly organized, detail-oriented professional with a passion for public safety and executive support? The Rocklin Police Department is looking for a dedicated Executive Assistant to the Chief of Police — someone who thrives in a fast-paced environment, can manage complex responsibilities, and serves as a trusted partner to department leadership.

• Extensive Executive Support Experience – You have a proven track record of managing executive schedules, coordinating high-level meetings, tracking deadlines, and ensuring smooth office operations.
• Confidentiality & Discretion – You understand the sensitive nature of law enforcement records and personnel matters, maintaining the highest level of integrity and compliance with confidentiality policies.
• Strong Communication & Interpersonal Skills – Whether drafting correspondence, preparing reports, or engaging with sworn officers, civilian staff, government officials, and community members, you excel at professional and effective communication.
• Technical Proficiency – You are highly skilled in Microsoft Office Suite, law enforcement records management systems, and administrative databases, with the ability to learn and adapt to new technologies quickly.
• Attention to Detail & Accuracy – You take pride in reviewing and preparing reports, legal documents, and department policies with precision, ensuring accuracy and identifying discrepancies.
• Proactive Problem Solver – You anticipate challenges, implement solutions to enhance efficiency, and exercise sound judgment when prioritizing urgent tasks.
• Professionalism & Adaptability – You maintain a customer-service-oriented approach, handle competing priorities under pressure, and interact effectively with diverse individuals in a professional setting.
• Law Enforcement Familiarity – You have an understanding of police department structures, operational protocols, chain of command procedures, and inter-agency coordination, allowing you to navigate the complexities of law enforcement administration.
• Social Media Management – You can oversee and manage the department’s social media presence, ensuring content aligns with public safety initiatives, department policies, and community outreach efforts while monitoring engagement and accuracy.
• HR Liaison – You’ll collaborate with HR on recruitments, background checks, onboarding, training compliance, and internal communications related to department policies, employee relations, and labor agreements.

Under direction, the Executive Assistant performs varied, complex, and confidential technical, administrative, and secretarial support duties in support of the Police Chief, which includes handling confidential information and materials; coordinates and participates in assigned programs, projects, and services; has frequent contact with other City departments, divisions, and outside agencies; works with the public to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and performs related duties as assigned.

Receives direction from the Police Chief. Exercises no supervision over staff. May exercise technical and functional direction over and provide training to lower-level staff.

This is an advanced-level administrative and secretarial classification.  Incumbents work under direction and exercise a high level of tact, discretion, and independent judgment in performing a wide variety of specialized technical and administrative support work for the Fire Chief or Police Chief.  Positions are involved with diverse contacts in which the purpose and nature of the contacts vary.  Incumbents ensure efficient service provision; interpret and apply policies, procedures, and regulations; have frequent contact with the public; and perform various research and budgetary support functions.  In addition, the positions maintain confidentiality of varying sensitive information given the exposure to department-wide information and contacts.  

Duties may include, but are not limited to the following:

• Provides administrative support to the Police Chief in the daily management of operations; schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff; acts as a meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned boards, committees, and commissions; prepares complex departmental agenda items and packets for the City Council or other commission meetings.
• Receives and screens calls, visitors, and incoming emails; provides information and resolves complaints by phone, in person, or by email; provides interpretation of department policies and procedures, and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; refers callers to the appropriate staff; coordinates or resolves problems of a moderate nature, when appropriate.
• Relieves the Police Chief of a variety of administrative details by assisting with duties of a specialized, sensitive, and confidential nature, including internal investigations; initiates correspondence independently for signature by the Police Chief.
• Recommends organizational or procedural changes affecting administrative and office support activities; improvements in work flow and use of equipment and forms; and changes in programs, policies, or procedures to improve efficiency and cost-effectiveness of operations.
• Researches, collects, compiles, and organizes material for review and analysis.
• Composes, types, edits, and proofreads routine to complex documents, including agendas; forms; memos; media/social media/public relations postings; and administrative, statistical, and financial data; prepares and assembles special reports, manuals, articles, contracts, agreements, announcements, and other informational material; reviews finished material for completeness, accuracy, formatting, compliance with policies and procedures, and appropriate English usage.

Education and Experience

Equivalent to graduation from high school;

AND

Five (5) years of full-time secretarial or administrative experience providing direct support to executive-level management or similar position.

Licenses and Certifications

• While always welcome, a resume will not be accepted in lieu of an official City application. The application must be completed in its entirety (including any supplemental questions). 
• All required documents must be attached to the application; missing documents may be submitted until the final filing date. Human Resources will not accept documents after the final filing date. For a degree to be considered, the degree or transcripts must be attached to the application.
• Applicants will be screened against the minimum qualifications and then the desired qualifications. Those who qualify may be further screened to identify the best qualified candidates.
• Candidates must pass a thorough background check prior to appointment. 
• This job may require a pre-employment medical screening which includes testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer.
  
  

Salary : $69,806 - $95,139