Arts & Culture Venue Coordinator

GENERAL DESCRIPTION OF POSITION

This is a working event supervision, administrative, and maintenance position. Work consists of supervising and overseeing the day to day operation and maintenance of the City's performance venues, with a focus on The Victory Theater and its' sound and light system; Maintaining and coordinating responsibilities for operation of the venue and building during all activities, including live theatre, concerts, and other performing arts. Duties require considerable public contact and partnership management. This position requires seasonal night and weekend work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinates and/or supervises amplification system, lighting, and other facility assets. Responsible for inventory, maintenance, and check out procedures related to the AV, lighting, and other performance equipment.

2. Responsible to see that Victory Theater and Butterfield Stage guidelines are followed and carried out on behalf of the City.

3. Represents the Victory Theater to patrons and the public at the physical location. Explains all procedures, rules, regulations, etc.

4. Informs and supervises routine maintenance on the Victory Theater's heating and cooling system, AV equipment and any other systems or equipment in the facility in coordination with the City Facilities Manager.

5. Participates in the setting up of the Victory Theater for shows, meetings, plays, etc.

6. Prepares and maintains Victory Theater and other facility records, attendance, etc.

7. Assists with inspection of building and facilities, noting and reporting need for maintenance and repairs that cannot be completed by city employees.

8. Responsible for tracking and reporting any theater maintenance by coordinating necessary repairs, painting, equipment and housekeeping with the City Facilities Manager.

9. Assists with orienting and training all workers and partners and approved users, as directed.

10. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 3 years related experience and/or training, and 12 to 18 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Experience and/or certifications in sound & lighting operation in a performance setting.

SOFTWARE SKILLS REQUIRED

Basic: Accounting, Alphanumeric Data Entry, Contact Management, Database, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Under general direction, working from policies and general directives. Rarely refers specific cases to supervisor unless clarification or interpretation of the organization's policy is required.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree.

MENTAL DEMAND

Close mental demand. Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.

ACCURACY

Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.

ACCOUNTABILITY

FREEDOM TO ACT

Generally controlled. General processes covered by established policies and standards with supervisory oversight.

ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.

None. Job does not create any dollar monetary impact for the organization.

IMPACT ON END RESULTS

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

PUBLIC CONTACT

Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

EMPLOYEE CONTACT

Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

WORKING CONDITIONS

Somewhat disagreeable working conditions. Continuously exposed to one or two elements such as noise, intermittent standing, walking, pushing, carrying, or lifting. May involve some travel and/or work is at times, in the evening or during the night hours

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is occasionally exposed to work near moving mechanical parts, work in high, precarious places, outdoor weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, moderately physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which requires somewhat diversified physical demands of the employee.

While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; frequently required to stand, walk, reach with hands and arms; and occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus.

ADDITIONAL INFORMATION

Education and/or Experience:

High School diploma or GED plus general knowledge and experience with in HVAC, plumbing, electrical systems.

One to two years of site supervision experience preferably in building management with theaters.

Knowledge, Skills and Abilities:

Ability to deal with employees and/or the public in a courteous, tactful and patient manner.

Ability to communicate effectively verbally and/or in writing.

Skill in operation of listed tools and equipment.

Knowledge of the materials, practices, techniques, and equipment utilized in the custodial care and maintenance of large public buildings and grounds keeping.

Knowledge of the stage setups, lighting, sound, amplification equipment and seating facilities, and effective use of floor and exhibit space.

Knowledge of the physical and equipment requirements for presenting public entertainment and attractions including banquets, meetings, plays, concerts, shows, lectures, exhibits, and other events.

Knowledge of the safety requirements in buildings used for public assemblies.

Ability to organize, instruct, and direct a staff of limited skilled employees engaged in general custodial, maintenance, and ground keeping activities.

SPECIAL REQUIREMENTS:

Prompt and regular attendance.

Subject to work on a call-in basis, 24 hours per day, in cases of emergency.

Neat, clean, and appropriate attire suited to a business environment.

Current and valid AR driver's license.

EQUIPMENT OPERATED:

Custodial cleaning equipment, hand tools, lighting equipment, sound and amplification equipment.

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Open

Starting at $22.07/hr. - DOE

March 22, 2024 3:41 PM

Open Until Filled