City Council Executive Assistant I

Come join our team! The Saint Paul City Council has a City Council Executive Assistant I position we are looking to fill. This position is responsible for performing complex administrative support duties and providing exceptional customer service to Saint Paul residents, Councilmembers, and Council central staff.

Here’s what you can expect to do:

• Perform expert level office work for the Saint Paul City Council. 
• Act to address the needs of city constituents and other external contacts that ensures excellent customer service on a range of requests.
• Provide office related administrative support, completing information compilation, data management actions, and City department information requests.
• Identify appropriate actions and prioritizes assignments for Council office work, City department needs, and constituent requests.
• Schedule meetings and coordinates the Councilmember's calendar based an understanding of priorities and obligations.
• Support City Council meetings and legislative hearings, coordinates required materials, takes notes, and arranges technical support.
• Performs other related duties and responsibilities as required.
• For more information and essential functions, see our City Council Executive Assistant I Job Description.

NOTE: This specific job classification only exists in City Council, and the eligible list will not be used to fill Executive Assistant positions in other City departments.

Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.Five years of progressively responsible and independent clerical/administrative experience to include organizing and assessing complex materials, evaluating and resolving problems, responding to public inquiries and requests, applying policies and procedures, and assisting with projects and reporting.         

• Must have three years of customer service experience.
• Up to two years of related, post high school coursework obtained from an office administration program can be substituted for up to two years of clerical/administrative experience.

 Preferred Qualifications:

• An ability to speak/write in languages other than English such as: Spanish, Hmong, or Somali.
• Experience working with staff and the public from diverse backgrounds and communities.
• Expert level verbal, written (including minute taking), social media, and internet skills.

1. Submit a City of Saint Paul online application by the closing date.
2. Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.) 
   • A resume - please ensure that your vacancy related experience is documented

First time applying online? Read our How to Apply Online Guide.

Need technical support? For help with the online application, please call 1-855-524-5627.

Assessment: Qualifications Rating and Computerized Assessment

Qualifications Rating: The Qualifications Rating is an assessment of your completed application, resume, and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.

Computerized Assessment: An electronic assessment designed to evaluate your ability to perform the duties of the position. These components include Microsoft Outlook, Excel, and Word simulations. 

Please Note: Qualified candidates will be notified of the assessment date and location the week of March 17, 2025, through the email address included in your application. 

If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Chrissy Hauge at 651-266-6512 to request a testing accommodation.

Calculation of the Final Score = (Qualifications Rating * .60) (Computerized Assessment * .40)

GENERAL INFORMATION:

Open Job Posting: This posting is open to anyone who meets the position requirements. 

Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered. 

Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.  

Pre-Employment Screening: This position will require a background check which may include criminal history and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.

Human Resources Contact Information:  
Chrissy Hauge at 651-266-6512
E-mail: christine.hauge@stpaul.gov
 
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history. 

Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.

Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply. 

Salary : $53,747 - $75,795