Office Assistant II

Performs basic and routine clerical and word processing work of moderate complexity and variety while exercising independent judgment. Performs other duties as required.

Information about the current vacancies: There are currently 3 vacancies within the Parks and Recreation Department and 1 current vacancy within the Police Department. The ideal candidate for these positions possesses excellent customer service skills and enjoys working with the public. This eligible list will fill additional vacancies as they become available throughout various City departments, including differing shifts such as days, evenings, and/or weekends.
 
Parks and Recreation Department: The current vacancies are located in one of our Community Recreation Centers and will typically work Monday - Friday from 9:00 AM - 5:30 PM. For more information regarding the Parks and Recreation Department, please visit: https://www.stpaul.gov/departments/parks-and-recreation
 
Primary Responsibilities:

• Provides routine customer service and interactions with the public via in-person, over the phone and electronically
• Performs various data entry tasks
• Processes customer registrations via phone and in-person
• Responds to customer phone calls regarding community center operations
• Provides clerical support for recreation center programs and services across the department

Police Department: The current vacancy is located in the Police Records Department and will work Monday - Friday from 7:00 AM - 3:30 PM.

Primary Responsibilities: 

• Customer service: Fulfills requests for police reports, assists with gun permit applications, refers customers to appropriate officer, supervisor, and/or investigators
• Performs various data entry tasks
• Answers phones for general inquiries
• Distributes incoming US Mail to various units
• Fulfills priority requests from outside agencies
• Performs general filing, copying and scanning tasks
• Provides back up coverage to the Office Assistant III (OAIII) when OAIII is out of office
• Preferred knowledge or experience with the following: PORTALS, MyBCA, MN Data Practices Act

The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off.  

Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Office Assistant II Job Description.

The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.

High school diploma or General Education Development certificate (GED) and two years of clerical/administrative experience.

Two years of post high school education can be substituted for the two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.

1. Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
2. Upload or submit the following document via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
   • A resume (optional) 

First time applying online? Read our How to Apply Online Guide. Assessment: Qualifications Rating 
The Qualifications Rating is an assessment of your completed application, answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.

General Information:
 
Open Job Posting: This posting is open to anyone who meets the position requirements.
 
Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.
 
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.  

Condition of Employment: This position may require a drug test, credit check, and/or a background check which includes criminal history, and employment history as a condition of employment. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history. 

Human Resources Contact Information:  
Ellen Friedman at (651) 266-6533
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail: jobs@stpaul.gov
 
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.

Veteran’s Preference:  If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information. 

The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply. 

Salary : $36,733 - $49,462