Public Works Program Coordinator

Job Summary

• Experience in public construction and contract administration.
• Ability to coordinate with other City Departments, Contractors, State, and Federal agencies.
• Knowledge of or familiarity with capital improvement projects.
• Perform administrative tasks for federally funded projects including preparing construction contract bid documents, processing payment documents and change orders, compliance tracking (i.e. disadvantaged Business Enterprise, Equal Opportunity Employment, etc.) wage compliance, project documentation and retention.

• Administrative support to the Engineering Division’s Consultant and Contractor of Record (COR) Program including coordination purchase orders, payments, purchase order adjustments, and database entry.
• Arrange and attend committee meetings, create and distribute agendas, record and prepare meeting minutes.
• Final reconciliation of capital improvement projects, performance metrics, and job costing.
• Support of other departments for Federal Davis-Bacon Compliance monitoring.
• General support including general correspondence, state and annual reporting, and support of purchasing functions of the Division.
• Experience writing processes and procedures.

• Attention to detail
• Ability to prioritize and organize workload
• Ability to work in fast-paced environment
• Ability to problem solve and be solution oriented
• Ability to multi-task

Good communication skills will be useful when coordinating with other City Departments, Contractors, State, and Federal agencies. The ability to remain flexible and anticipate needs while independently prioritizing and organizing work and meeting deadlines will be important in this fast-paced environment. Multi-tasking, high attention to detail, and problem solving will be important contributions in this position.

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday - Friday 8am - 5pm in-person.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

• Must pass the pre-employment background check, and depending on area of assignment, may be required to pass a drug test (including marijuana).
• Have an Oregon class C driver's license and have a driving record that meets the City of Salem's driving standards.
• Bachelor's degree in a related field and two years of progressively responsible experience pertinent to area of assignment, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• One or more licenses or certifications in the assigned area may be desirable.
• Demonstrated knowledge of assigned program area preferred.
• Federal, state, and local laws, codes and rules as applicable to the program area preferred.

Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.

The Public Works Department values employees and their professional development.? If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety, and welfare of our community, including our team!?

For benefits information, please, go to:

https://www.cityofsalem.net/government/jobs/employment-information/afscme-general-service-employee-benefits