What are the responsibilities and job description for the Assistant Director for Administration position at City of Salem?
Job Summary
The Assistant Director for Administration in Public Works is part of a five-member management team supporting the Director of Public Works. The Assistant Director for Administration manages Public Works financial services, support services, utility services, and dispatch services. The position is responsible for annual budgeting, budget monitoring, budget forecasting, recruitment, central file management, public records, procurement, warehouse, public information, 24-7 dispatch, utility billing, and water meter reading for 58,000 customer accounts. The teams provide support to work groups in the department and City as well as assistance to residents and utility customers.
As the Public Works Department’s next Assistant Director for Administration, you will lead a team of experienced professionals that provide high quality customer service, outstanding financial analysis, and progressive management. The Administration Division oversees over $200 million in the Utility, Transportation, Airport, Streetlight, Warehouse, and Trust funds. To be successful in this position, candidates should be strategic, demonstrate experience in general management, public sector finance, and be skilled in critical thinking and change management.
About Us
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the Community Profile | Salem, Oregon .
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
The Public Works Department represents about 420 employees responsible for planning and delivering infrastructure projects and for maintaining Salem’s water, sewer, stormwater, and transportation systems. We are dedicated to efficiently and effectively providing high-quality, responsive, and equitable services to meet the needs of our community.
What are the minimum qualifications?
Go to the menu option for Class Specifications and search for Assistant Director or view by clicking Assistant Director
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, we are better able to serve the community.
To apply, click on the green "Apply" button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards | Career Pages – sign up today!
For more information about employment at the City of Salem, please visit our website at Jobs | Salem, Oregon .
This announcement is not an implied contract and may be modified or revoked without notice.
The Assistant Director for Administration in Public Works is part of a five-member management team supporting the Director of Public Works. The Assistant Director for Administration manages Public Works financial services, support services, utility services, and dispatch services. The position is responsible for annual budgeting, budget monitoring, budget forecasting, recruitment, central file management, public records, procurement, warehouse, public information, 24-7 dispatch, utility billing, and water meter reading for 58,000 customer accounts. The teams provide support to work groups in the department and City as well as assistance to residents and utility customers.
As the Public Works Department’s next Assistant Director for Administration, you will lead a team of experienced professionals that provide high quality customer service, outstanding financial analysis, and progressive management. The Administration Division oversees over $200 million in the Utility, Transportation, Airport, Streetlight, Warehouse, and Trust funds. To be successful in this position, candidates should be strategic, demonstrate experience in general management, public sector finance, and be skilled in critical thinking and change management.
About Us
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the Community Profile | Salem, Oregon .
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
The Public Works Department represents about 420 employees responsible for planning and delivering infrastructure projects and for maintaining Salem’s water, sewer, stormwater, and transportation systems. We are dedicated to efficiently and effectively providing high-quality, responsive, and equitable services to meet the needs of our community.
What are the minimum qualifications?
- Must pass the pre-employment background check.
- Must have an Oregon Driver license and a driving record that meets the City of Salem's driving standards.
- Bachelor's degree from an accredited college or university in in public administration, business administration, economics, accounting, information systems or related field preferred and nine years progressively responsible professional experience, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
- Master's degree in public administration, business administration, or related field preferred.
- Knowledge of business and management principles and methodologies involved in strategic planning, resource allocation, leadership techniques, public policy, project development and management, process improvement, quality assurance, security/process controls, and coordination of people and resources.
- Experience with governmental accounting, budgeting, contracting, financial planning and controls, regulations and laws applicable to municipal finance.
- Knowledge of principles and practices of supervision, training, employee performance management, contemporary office practices, procedures, and products/equipment.
- Skilled in public speaking, presenting technical information to non-technical audiences.
- Ability to assume leadership role, work independently, make effective decisions concerning City enterprise operations and services, establish and maintain effective working relationships with individuals, coworkers, other agencies and organizations, and the public.
- Ability to communicate effectively, both verbally and in writing with a variety of people and all levels of management; public speaking and presenting technical information to non-technical audiences.
- Skilled in data analysis, rate formulation, cost of service, financial management, and budget development, and performance metrics.
- Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Position Schedule: Monday through Friday 7:30am - 4:30pm
- Our team follows a hybrid schedule working in-office at the Operations Building (1457 23rd St SE) five days a week and remotely with manager approval. This is subject to change based on business needs.
- The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.
Go to the menu option for Class Specifications and search for Assistant Director or view by clicking Assistant Director
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, we are better able to serve the community.
To apply, click on the green "Apply" button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards | Career Pages – sign up today!
For more information about employment at the City of Salem, please visit our website at Jobs | Salem, Oregon .
This announcement is not an implied contract and may be modified or revoked without notice.
