What are the responsibilities and job description for the Administrative Clerk I - Temporary position at City of Salinas?
The City of Salinas is accepting applications for the temporary position of Administrative Clerk I. This a non-benefited position, employees are limited to working a maximum of 25 hours per week and must not exceed 1,000 hours per fiscal year.
Special Instructions: All applicants must provide proof of the required education and a typing certificate valid within the last twelve months demonstrating a typing speed of 40 net words per minute at the time of application or submit to the Human Resources Department. The City of Salinas will accept copies of degrees or unofficial transcripts with a conferral date as proof of education. The City will accept typing certificates completed online. Applications are incomplete without the required documents and will be disqualified. Applicants are responsible for ensuring all documents are received.
DEFINITION:
To perform a wide variety of general clerical duties related to the function and department assigned. This is the entry-level class in the Administrative Clerk series and is distinguished from the II level by the inability to perform the full range of duties assigned to the II level. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.
To perform a wide variety of general clerical duties related to the function and department assigned. This is the entry-level class in the Administrative Clerk series and is distinguished from the II level by the inability to perform the full range of duties assigned to the II level. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.
SUPERVISION RECEIVED AND EXERCISED: Receives immediate supervision from management, professional, technical, or higher level clerical position. May receive functional or technical supervision from department staff. Exercises no supervision.
- Performs general clerical related to assigned functional area and department
- Types, proofreads and processes a variety of documents including general correspondence, memos, and statistical charts from rough draft, dictaphone recordings or verbal instructions
- Acts as a receptionist; answers the telephone and waits on the general public, gives information on department policies and procedures as required
- Performs a wide variety of routine clerical work including filing, billing, checking and recording information on records
- Sorts and files documents and records, maintains alphabetical, index, and cross-reference files
- Compiles information and data for statistical and financial reports
- Maintains a variety of statistical records; checks and tabulates statistical data; prepares simple statistical reports
- Operates standard office equipment
- Receives, sorts and distributes incoming and outgoing correspondence
- Orders office supplies and submit expense claims
- Types and distributes minutes from meetings
- Prepares and maintains address lists, events lists or other records
- May assist in scheduling and coordinating workshops, meetings and other special events
- Promotes and maintains safety in the work place
- Prepares book orders as necessary
- May maintain complex files and filing systems
- Enters data into computer
- May schedule appointments as necessary
- Performs related duties as assigned
Knowledge of:
- English usage, spelling, grammar, and punctuation
- Office methods and equipment including filing systems
- Computer usage
Ability to:
- Learn the organization, procedures and operating details of City department to which assigned
- Perform routine clerical work including maintenance of appropriate records and preparation of general reports
- Verify and check files and data
- Understand and carry out oral and written directions
- Perform simple mathematical calculations
- Establish and maintain effective working relationships with City staff and the public
Skills to:
- Type at a speed of 40 words per minute
Education: High school/GED
Experience: One year of general clerical experience
Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Recruitment Contact:
Darlenne Birrueta
darlenneg@ci.salinas.ca.us
831-758-7388
Salary : $17 - $21
