What are the responsibilities and job description for the Permit Center Clerk-Temporary position at City of Salinas?
This a non-benefited position; employees are limited to working a maximum of 25 hours per week and must not exceed 1,000 hours per fiscal year.
Distinguishing Characteristics: This is an entry-level position and is distinguished from the Permit Services Technician by performing the more routine duties assigned. Works under immediate supervision while learning to perform the full range of duties.
Supervision Received and Exercised: Receives direct supervision from the Permit Center Coordinator and/or Department Director designee. Exercises no supervision.
- Performs general clerical and administrative support services, including answering the telephone, serving the public at the Permit Services Division counter, making appointments, typing, electronic filing maintaining related accounting documents and reports, data entry into various databases, and verifying and recording information
- Assists the public with basic permit application requirements, processes, and status
- Explains basic permit requirements and restrictions to architects, contractors, and the general public
- Calculates, processes, and issues a variety of Simple Building permits including, but not limited to, electrical, plumbing, mechanical, and re-roofing
- Schedules building inspections, verifies sequence of inspections, calculates, collects, and applies inspection fees; and coordinates with building inspection staff
- Logs building complaint violations
- Balances daily cash drawer
- Compiles information and data for statistical and financial reports
- Receives, sorts and distributes incoming and outgoing mail
- Establishes and maintains positive working relationships with the public and City employees using principles of exceptional customer service
- Promotes and maintains safety in the workplace
- Performs other related duties as assigned
Knowledge of:
- Records management practices
- English usage, spelling, grammar and punctuation
- Office methods and equipment including filing systems
- Basic arithmetic
- Computer usage
Ability to:
- Learn operations, procedures, functions and policies of the Permit Services Division
- Provide the public with explanations and interpretation of the permit application process
- Read and interpret basic provisions of codes and ordinances
- Assist applicants with paperless permit submittal
- Calculate required permit and plan check fees using appropriate fee schedules
- Issue permits including building, plumbing, electrical, mechanical, re-roofing and demolition
- Operate adding machines, calculating machines, and office equipment
- Deal tactfully and courteously with the public
- Establish and maintain cooperative working relationships with City staff and the public
- Accurately and quickly enter a variety of information using computer terminals
- Perform a variety of tasks simultaneously
- Work well under stressful situations
- Communicate clearly and concisely, both orally and in writing
- Type various documents and reports
- Use computer hardware and software for word processing and file management
Education: High School diploma/GED
Experience: Two years of clerical experience, which includes public contact.
Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computers, business machines and related equipment; vision sufficient to read printed materials, visual display terminals, and fine printed blueprints; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Recruitment Contact:
Darlenne Birrueta
darlenneg@ci.salinas.ca.us
831-758-7388
Salary : $19 - $23
