What are the responsibilities and job description for the City Treasurer position at CITY OF SALINE?
SUMMARY
Under the general direction of the City Manager, plans and directs the collection, custody, investment and disbursement of city funds; also reviews the financial activities of other departments; and prepares official periodic reports as may be required, including those to other jurisdictions. Supervises and monitors the water/sewer billing functions of the city. Participates in the purchasing functions as established by resolution of City Council. Monitors, analyzes and coordinates investments, bonds, loans and lease purchases.
EDUCATIONAL REQUIREMENTS
- Bachelor’s degree in finance, accounting, or related field
EXPERIENCE REQUIREMENTS
- 3 Years of experience in supervisory role
- 3 Years of experience in government accounting
ADDITIONAL REQUIREMENTS
TRAINING
- Finance or Accounting - MGFOA Member
- Michigan Certified Professional Treasurer (MiCPT) preferred
DRIVING
- Valid Driver’s License?
KNOWLEDGE
| KNOWLEDGE | ESSENTIAL | IMPORTANT |
| Knowledge of city laws, legal codes, court procedures, precedents, and government regulations | R | |
| Knowledge of accounting principles, practices and procedures | R | |
| Knowledge of payroll and accounts payable functions | R | |
| Knowledge of budgetary, accounting and reporting systems | R | |
| Knowledge of governmental accounting theory, principle and practices | R | |
| Knowledge of computer systems, smart phones, and general office applications | R | |
| Knowledge of internal controls and management systems | R | |
| Knowledge of principles and processes for providing customer service and personal services | R | |
| Knowledge of administrative and clerical procedures | R | |
| Knowledge of cash flow and investment practices | R |
REQUIRED ABILITIES
| ESSENTIAL | IMPORTANT | |
| Act independently | R | |
| Analyze situations | R | |
| Attend to details | R | |
| Communicate verbally | R | |
| Communicate in writing | R | |
| Concentrate | R | |
| Identify problems | R | |
| Initiate | R | |
| Manage pressure | R | |
| Motivate | R | |
| Multi-task | R | |
| Organize | R | |
| Problem solve | R | |
| Think creatively | R | |
| Empathize | R |
REQUIRED SKILLS
| ESSENTIAL | IMPORTANT | |
| Actively listen to fully understand circumstances | R | |
| Collaborate with others to maximize innovation and effectiveness | R | |
| Communicate ideas, thoughts, knowledge, and information to foster clarity and engage others | R | |
| Consider multiple costs and benefits when problem solving to arrive at most effective decision | R | |
| Focus on details to reduce errors and increase efficiency | R | |
| Manage time effectively to ensure all work is completed timely and effectively | R | |
| Organize work to maximize productivity | R | |
|
Resolve conflicts to facilitate goal achievement Plan work projects to ensure efficiency | R | |
| Use empathy to understand the point of view of others | R |
SUPERVISORY RESPONSIBILITIES
- Deputy Treasurer, Administrative Assistant – Treasurer’s Office, Assistant Treasurer
REPORTS TO
- City Manager
ESSENTIAL JOB FUNCTIONS
[The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job]
- Assists with preparation and coordination of Capital Improvement Plan and annual budget.
- Recommends for purchase, and serves as a contact, to outside service vendors.
- Supervises bi-weekly payroll.
- Participates in yearly financial audit, as necessary, in order to achieve, within sixty days following the end of each fiscal year, a financial statement and report of the city's financial condition as of the end of the fiscal year.
- Works with the City Assessor, City Attorney and City Clerk to prepare the tax roll and required tax notices (Biannual).
- Supervises the receipt of taxes, fines, service charges, fees and other receivables for all city accounts. Distributes all city income to proper accounts in the manner prescribed by law.
- Keeps account of all funds collected by each city administrative unit.
- Deposits all public moneys received in the bank(s) which may be selected by the City Council as the city depositories. Maintains a duplicate copy of the deposit slip as part of the accounts receivable records.
- Under the general direction of the City Manager, audits the financial records of each administrative unit to ensure compliance with the current fiscal year appropriations act.
- Supervises the water/sewer quarterly billing functions, accounts receivable invoicing and reconciliation of city bank accounts.
- Has the authority to purchase and contract for materials, supplies, capital outlay or services, necessary for maintenance, repair and operation of the city facilities as prescribed by resolution of the City Council.
- Submits monthly reports/statements on the city's financial condition.
- Supervises and participates in the preparation of special assessment rolls and the collection of such assessments.
- Plans, organizes and supervises the assignments of the Treasurer/Collector office staff. Performs employee training and evaluates employee performance. Develops policies and procedures for the Treasurer/Collector Department.
- Performs, or oversees the performance of, financial analysis, actuarial analysis, and other short and long-range financial planning activities.
- Ensures compliance with county, state, and federal governmental accounting standards, as applicable.
- Secures, or works with outside partners to secure, and administers bonds and loans for city projects as approved by City Council.
- Coordinates with in-house and third-party engineering firms to track capital project budgets.
- Regular and routine onsite attendance.
SUPPLEMENTAL FUNCTIONS
[These are job duties the individual must be able to perform, with or without accommodation; removal of these functions would NOT fundamentally change the job]
- All other duties as assigned
PHYSICAL DEMANDS
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
| CONSTANTLY | FREQUENTLY | OCCASIONALLY | RARELY | |
| Sitting | R | |||
| Standing | R | |||
| Walking | R | |||
| Visual Acuity | R | |||
| Ascending/Descending Stairs | R | |||
| Bending | R | |||
| Discerning Colors | R | |||
| Carrying | R | |||
| Reaching | R | |||
| Kneeling | R | |||
| Crouching | R |
WORK ENVIRONMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
| CONSTANTLY | FREQUENTLY | OCCASIONALLY | RARELY | |
| Indoor environments | R | |||
| Exposed to continual, multiple distractions | R |
EQUIPMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
| CONSTANTLY | FREQUENTLY | OCCASIONALLY | RARELY | |
| Phones | R | |||
| Computer/Laptop | R | |||
| Copiers/Printers | R | |||
| Scanners | R | |||
| Monitors | R | |||
| Communication Systems | R | |||
| Projectors | R |
SOFTWARE
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
| CONSTANTLY | FREQUENTLY | OCCASIONALLY | RARELY | |
| Accounting software | R | |||
| Database software | R | |||
| Financial systems | R | |||
| Payroll/human resources | R | |||
| Internet software | R | |||
| Spreadsheet software | R | |||
| Word processing software | R | |||
| Social Media | R | |||
| Purchasing systems | R | |||
| Customer relationship management | R | |||
| Inventory software | R |