What are the responsibilities and job description for the Procurement Specialist I-III position at City of San Antonio?
Under direction, is responsible for purchasing various materials, supplies, equipment, and/or services for City departments. Working conditions are primarily in an office environment. Exercises no supervision.
This advertisement will be used to fill the position at one of the following Procurement Specialist levels:
Work Location
100 W. Houston Street San Antonio, TX 78205
Work Hours
Monday - Friday 7:45 AM - 4:30 PM
*FLSA Status depends on the position
Applicant Information
This advertisement will be used to fill the position at one of the following Procurement Specialist levels:
- Procurement Specialist I ($52,732.94 - $79,099.54 Annually)
- Procurement Specialist II ($58,138.08 - $87,207.12 Annually)
- Procurement Specialist III ($67,301.78 - $100,952.80 Annually)
Work Location
100 W. Houston Street San Antonio, TX 78205
Work Hours
Monday - Friday 7:45 AM - 4:30 PM
*FLSA Status depends on the position
- Procurement Specialist I
- Plans, administers, and executes the procurement process to include verifying specifications, developing price schedules, coordinating with departments as necessary, and finalizing invitation to bids, tabulating submissions, and validating department recommendation.
- Ensures the timely procurement of goods in accordance with city procurement policies and all other applicable federal, state, and local laws, policies, and procedures.
- Consults with department personnel on procurement needs, provides technical assistance for required goods.
- Conducts product and vendor research for goods to determine market volatility, price trends, availability, alternative products, and potential future problems or opportunities.
- Reviews and executes contracts via purchase orders within delegated authority.
- Communicates purchasing policies and procedures to city personnel.
- Tabulates and evaluates bid submissions for responsiveness.
- Procurement Specialist II
- Ensures the timely procurement of goods and non-professional services utilizing bids and competitive sealed proposals in accordance with city procurement policies and all other applicable federal, state, and local laws, policies, and procedures.
- Consults with department personnel on procurement needs and provides technical assistance for goods and non-professional services.
- Assists in determining solicitation method for complex, formal, and discretionary procurements may also assist with high profile contracts.
- Conducts product and vendor research for goods and non-professional services to determine market volatility, price trends, availability, alternative products, and potential future problems or opportunities.
- Plans, administers, and executes the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, and facilitating the evaluation and selection process.
- Reviews and executes contracts via purchase orders within delegated authority.
- Facilitates contract negotiations with vendors.
- Develops training modules, trains and mentors city employees in purchasing polices and procedures, and assists in the training of suppliers.
- Procurement Specialist III
- Develops training modules, trains and mentors city employees, and assists in the training of suppliers.
- Assists with research, development, and communication of purchasing policies and procedures to city personnel and provides technical guidance on said policies and procedures as necessary.
- Prepares detailed written reports, presentations, and debriefings as necessary.
- Determines solicitation method for complex, formal, high profile, and discretionary procurements.
- Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
- Facilitates the procurement of professional service and discretionary contracts (expenditure and revenue) in accordance with city procurement policies and all other applicable federal, state, and local laws, policies, and procedures.
- Consults with department personnel by providing technical procurement process assistance for goods, non-professional and professional services.
- Conducts product and vendor research for goods and non-professional and professional services to determine market volatility, price trends, availability, alternative products, and potential future problems or opportunities.
- Plans, administers, and executes the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, facilitating evaluation and selection process.
- All Positions
- Prepares award recommendations and coordinates with client department for City Council consideration.
- Performs related duties and fulfills responsibilities as required.
- Procurement Specialist I
- Bachelor's Degree from an accredited college or university.
- Procurement Specialist II
- Bachelor's Degree from an accredited college or university.
- Two (2) years of progressively responsible procurement experience.
- Procurement Specialist III
- Bachelor's Degree from an accredited college or university.
- Four (4) years of progressively responsible procurement experience, contract management, preparation or compliance in the public or private sector.
- Preferred Qualifications
- Proficient skills in utilizing Microsoft Excel and Word.
- Hands on experience with SAP.
- Experience with E-Procurement procedures and practices.
- Experience in Public Sector Purchasing.
Applicant Information
- If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
- Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
- Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
- Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
- Knowledge of large scale purchasing methods and procedures, laws, and regulations.
- Knowledge of local and national market practices and pricing methods.
- Knowledge of merchandise receiving and invoicing procedures.
- Skill in the proficient operation of personal computers & associated software.
- Ability to operate a computer keyboard and other basic office equipment.
- Ability to absorb and apply established procurement, procedures, laws and regulations.
- Ability to interpret information and write specifications for a variety of commodities.
- Ability to establish and maintain effective working relationships with City staff and the general public.
- Ability to communicate clearly and effectively.
- Ability to evaluate the financial, production, and delivery capabilities of potential bidders and/or vendors.
- Ability to perform all the physical requirements of the position, with or without accommodations.
Salary : $52,733 - $79,100
