What are the responsibilities and job description for the Deputy City Clerk position at City of San Bruno?
The City of San Bruno is looking for a detail-oriented and highly organized Deputy City Clerk to join our team! This is an exciting opportunity to play a key role in city operations, supporting transparency, governance, and public engagement. If you thrive in a fast-paced government environment, have a passion for customer service, and are eager to contribute to your community, we encourage you to apply.
About the Department
The City Clerk’s Office plays a critical role in ensuring transparent and efficient municipal operations. The department is responsible for managing official city records, facilitating City Council meetings, administering municipal elections, and ensuring compliance with local, state, and federal regulations. Additionally, the office supports various commissions and boards, promotes public access to government information, and upholds the integrity of the city’s legislative processes.
About the Role (Illustrative)
As Deputy City Clerk, you will support the City Clerk’s Office by managing records, preparing City Council meeting materials, and assisting with municipal elections. You may provide similar services to those offered by the City Clerk in their absence, ensuring smooth operations and compliance with public records laws. Your work will help keep San Bruno’s government accessible and transparent to its residents.
Key Responsibilities:
- Assist in preparing City Council agendas, minutes, ordinances, and resolutions.
- Support the administration of municipal elections and ensure compliance with election laws.
- Manage and maintain public records and city archives.
- Oversee public records requests to ensure transparency.
- Act as a Notary Public and certify official city documents.
- Assist with budget administration and financial record keeping for the department.
- Support commissions and boards with recruitment, meeting coordination, and documentation.
- Staff the City Clerk Office Public Service Counter and provide customer service support.
How to Succeed in This Role
Be highly organized– You’ll be managing official city records and must keep everything accurate and accessible.
Be detail-oriented– Ensuring compliance with regulations requires meticulous attention to legal procedures and deadlines.
Be an excellent communicator– Whether preparing reports, working with elected officials, or responding to public inquiries, strong written and verbal communication is key.
Be adaptable– You will manage multiple responsibilities and need to adjust to shifting priorities, including evening meetings.
Have a customer-service mindset– Assisting the public, elected officials, and city staff requires patience, professionalism, and responsiveness.
Benefits
- Work-life balance: As part of the Unrepresented Plan, you will work a 36-hour work schedule
- Generous Paid Leave - 12 paid holidays,
- Fitness Benefit – Eligible for free (taxable) membership at San Bruno Recreation and Aquatic Center
- CalPERS pension participation
- Two 457 Retirement plans to choose from
- Additional benefits include acting pay, special circumstances pay, and education reimbursement
Minimum Qualifications
- Education: High School Diploma or equivalent. An AA/AS in Public Administration, Business Administration, or related field is highly desirable.
- Experience: At least four (4) years of office administration or records management experience, preferably in a City Clerk’s Office or government agency.
- Certifications:
- Required: Must obtain a Notary Public Commission within six months of hire.
- Preferred: Certified Municipal Clerk (CMC) designation.
How to Apply
Interested applicants must apply online at BambooHR. The deadline for applications is April 18, 2025 at 5 PM.
Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job simulation, phone interview, in-person or video interview(s), and/or web-based testing.?
Equal Opportunity Statement
The City of San Bruno is an equal opportunity employer and encourages applicants from diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $80,983 - $99,347
