What are the responsibilities and job description for the Information Systems Specialist position at City of San Gabriel, CA?

Salary : $92,724.00 - $112,704.00 Annually

Location : San Gabriel City Hall

Job Type : Full-Time

Department : Finance

Division : Information Systems

Opening Date : 01 / 17 / 2025

Closing Date : 2 / 16 / 2025 11 : 59 PM Pacific

FLSA : Non-Exempt

Description

Founded in 1771, San Gabriel is located 10 miles northeast of Los Angeles and is the birthplace of the greater metropolitan region. Today, San Gabriel is a burgeoning community of 40,000 with several neighborhoods of aesthetic and historical significance, outstanding schools, and excellent public amenities. The heart of San Gabriel is its Mission District, a culturally rich and historic center that blends the charm of early California with a modern-progressive experience. The Mission District is home to the San Gabriel Mission and Mission Playhouse and host of several festivals and events that attract patrons from all over the region, including the annual Dumpling & Beer Festival and Lunar New Year Festival. All of this and much more make San Gabriel a great place to live, work, and play.

THE POSITION

Under direction of the Information Technology Manager, the Information Systems Specialist performs a variety of specialized duties in connection with the coordination, installation, maintenance and repair of computer software, equipment and peripherals. Installs and troubleshoots software and hardware problems relating to microcomputers, local area network, wireless network, wide area network, and all communication equipment. Maintains computer hardware / software inventory; recommends and implements policies and procedures for network security functions and operations. Provides training and technical assistance to microcomputer users; consults with department representatives to determine software requirements and develops specifications.

The Information Systems Specialist will also conduct research; plan and maintain the City's network security and data integrity; organize the acquisition of computer hardware, software and communication systems; participate in budget planning for future technology needs; evaluate and make recommendations on major acquisitions; assure compliance and adherence to all local, State and Federal laws relating to data retention and dissemination of data throughout the computer network; assure appropriate security designs are in place to protect confidentiality and security data; maintain the City's internet website and an emergency data recovery plan to assure all data is secure and retrievable; perform some on-call work and respond to off-duty calls to resolve information systems and communications systems; and perform other related duties as assigned.

THE IDEAL CAND IDATE

The ideal candidate will have demonstrable experience in complex information technology systems development and maintenance for a mid to large size organization. The ideal candidate will also have a strong work ethic, the ability to perform a wide variety of tasks in support of the City's information systems and be customer service oriented. Additionally, the position hails a candidate who is a highly motivated professional who has a strong work ethic, outstanding communication skills (both written and verbally), empathy and compassion, sound judgement, and good interpersonal tact. Most importantly, the ideal candidate will understand and exemplify the meaning of outstanding public service and carryout the City of San Gabriel's mission in their work.

For more detailed information regarding the job duties and minimum qualifications for this position, please click the link below for the Information Systems Specialist class specification.

Examples of Duties

Typical Qualifications

Any combination of experience and education may be considered. A typical way to obtain the knowledge, skills, and abilities would be :

Two (2) years of increasingly responsible experience related to applications, systems, or network development, administration, and / or support.
Relevant school / college coursework in computer science, information systems, or a closely related field. Bachelor's degree or higher in computer science or related field is highly desirable.
Specialized training and / or certification in computer applications and / or systems is highly desirable.
Local government experience is desirable.
Possession of a valid Class C California Driver's License and ability to maintain a satisfactory driving record while employed with the city.

Supplemental Information

APPLICATION INSTRUCTIONS

Candidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following three items as attachments to the online application : (1) cover letter, (2) professional rsum, and (3) copies of all professional certifications required and / or applicable for the position. DO NOT SUBMIT DRIVER'S LICENSE with item #3. Driver's license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis.

APPLICATION FILING DEADLINE

The application filing period is scheduled to close at 11 : 59 pm on Sunday, February 16, 2025, or earlier if deemed necessary. Please do not hesitate to apply.

RECRUITMENT SCHEDULE (TENTATIVE)

The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time without notice, if deemed necessary. Please call Kimber Gutierrez, Human Resources Management Assistant at (626) 308-2802 or check the posted recruitment bulletin for updates.

Application Filing PeriodJanuary 17 - February 16, 2025Panel Interview Exam

Week of February 24, 2025Selection Interviews

Week of March 3, 2025Pre-Employment Process

Approximately 6-8 weeks

Target Start DateApril 21, 2025

All exam elements shall be pass / fail, with 70% the minimum passing score. Exam plan may be changed at any time to included other exam elements such as a written, practical, and / or performance exam if deemed necessary. Please regularly check the exam schedule for updates.

PRE-EMPLOYMENT REQUIREMENTS

Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) work experience and education check, and (5) professional reference check. Unsatisfactory results and / or failure to successfully complete any part of pre-employment processes 1-5 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-5 if it is deemed appropriate. Such waivers must be approved by the Director of Human Resources & Risk Management.

GENERAL EXAMINATION, SELECTION & HIRING PROCESS

The examination, selection, and hiring process typically includes the following :

Application Screening : All submitted applications will be screened for minimum qualifications.

Written Exam : For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score.

Oral Appraisal Interview : Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidate's experience and preparation for the position by an impartial panel of subject matter experts. Scores from the oral appraisal interview are typically weighted 100% towards the Eligibility List for the position. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List.

Practical Exam : For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination / evaluation tool that is typically not scored or used for qualifying purposes.

Eligibility List : Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the City's Civil Services Rules.

Selection Interview : Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and / or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview.

Pre-Employment Process : Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, and (5) professional reference check. Some position classifications may also require a comprehensive background check (e.g., POST Background) and drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.

DISCLAIMER

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date.

EQUAL EMPLOYMENT OPPORTUNITY

All qualified candidates are encouraged to apply; the City of San Gabriel is an Equal Opportunity Employer.

HUMAN RESOURCES DEPARTMENT

San Gabriel City Hall Phone : (626) 308-2802

425 S. Mission Drive Email : hr@sgch.org

San Gabriel, CA 91776 Web :

This position classification is provided a generaous benefits package for full-time members including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. For more detailed information regarding the City's benefit offerings, please click here :

The following provides a summary of the main benefits provided to this position :

Health Benefits : City paid contribution of up to $1,600 per month toward medical, dental and vision insurance premiums. City offers a choice of multiple medical plans (HMOs and PPOs through CalPERS), two dental plans (Delta HMO and Delta PPO), and VSP vision. Employee may opt-out of the City's medical plan with proof of group coverage elsewhere.

457 Deferred Compensation Matching Benefit : City provides a matching contribution of up to $100 per month to a 457 plan for participating employees. The matching contribution requires the employee to be actively enrolled and contributing to the plan.

Education Premium Pay : Employees in this classification who have an associate, bachelor, or master's degree from a USDE accredited college or university shall be eligible for premium education pay. Premium education is non-cumulative and shall be provided as follows :

Associate's Degree....... $100 / month

Bachelor's Degree....... $200 / month

Master's Degree.......... $300 / month

Tuition Reimbursement : City provides annual reimbursement of tuition for degree coursework at an accredited college or university in an amount not to exceed the semester tuition rate at California State University - Los Angeles.

Long Term Disability (LTD) : City paid LTD insurance.

Life Insurance : City paid life insurance coverage for 100% of annual salary.

Employee Assistance Programs (EAP) : City paid EAP for employees and eligible family members.

Bilingual Pay : $100 per month for employees who qualify and pass a proficiency examination in a second language such as Cantonese, Mandarin, Vietnamese, or Spanish. Bilingual pay must be deemed appropriate for the position and approved by the city.

Supplemental Insurance : City provides employees with supplemental insurance options through Colonial. Enrollment is optional and all premiums are covered by the employee through payroll deduction. The City does not make a contribution towards supplemental insurance premiums.

Paid Leaves :

Vacation : Accrue 80 hours of vacation leave per year to start. Annual accrual rate increases up to 160 hours per year pursuant to the authorized vacation accrual schedule.

Sick : Accrue 96 hours of sick leave per year.

Holiday : 96 hours of paid holiday per year.

Floating Holiday : 16 hours of floating holiday per year (pro rata).

Annual Leave Cash-Out Options :

Sick Leave Buy Back : Option to cash-out up to 50% of unused sick leave accrued in the preceding 12-month period (cash-out occurs in November of each year).

Vacation Buy Back : Option to cash-out of up to 40 hours of unused vacation leave per year (cash-out occurs in November of each year).

Holiday Buy Back : May cash-out up to 8 hours of unused holiday per year (cash-out occurs in January of each year).

Alternative Work Schedule : Pursuant to the City's alternative work schedule policy, an alternative 9 / 80 work schedule may be allowed depending on the City's needs, nature of the position, and employee performance.

Uniform Allowance : Non-safety uniformed personnel shall be provided with an annual uniform allowance of $1,000. Uniformed maintenance personnel recieve uniform service, and therefore, are excluded from this provision. Allowance is distributed on an annual basis in January.

Remote Work : Pursuant to the City's remote work policy, some regularly scheduled remote work may be allowed depending on the City's needs, nature of the position, and employee performance. Remote work is not allowed during the probationary period.

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be honest and accurate in your application. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.Lastly, please be clear, cogent, organized, detailed, and responsive in your application and attachments. Applications lacking clarity, correct grammar / spelling, organization, and overall execution will be rejected.

Yes, I understand and agree

No, I do not agree

What is your highest level of education completed?

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Master's Degree of Graduate Degree equivalent (e.g., Juris Doctorate).

As it pertains to your highest level of education completed, what is your major field of study?

General Education

Public Administration

Information Technology

Business Administration

Other

How many years of professional IT experience do you have?

No experience

Less than 1 year of experience

1 year but less than 2 years of experience

2 years but less than 3 years experience

3 or more years of experience

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

I do not have enough skills to meet the definition of Basic level.

Basic

Intermediate

Advanced

Required Question

Salary : $92,724 - $112,704

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