What are the responsibilities and job description for the Police Records Specialist position at City of San Gabriel?
JOB
THE OPPORTUNITYThe San Gabriel Police Department (SGPD) is recruiting for Police Record Specialist to fill current and anticipated vacancies at this position. This position provides an exceptional opportunity for the ideal candidate to establish a career with our historic “City with a Mission.” A career with the City of San Gabriel offers excellent pay and benefits, an array of work experiences, outstanding training and development opportunities, and a great location for living and working in Southern California.THE POSITIONUnder general supervision of the Police Records Supervisor, the Police Records Specialist performs clerical duties involving the processing, inputting, maintaining, retrieving, copying, and distributing of various types of records and reports; enters reports and data into a variety of law enforcement records systems; and performs other related duties as assigned.THE IDEAL CANDIDATEThe ideal candidate has a well-developed administrative skill set, is detail-oriented, is personable, has outstanding communication skills, and is committed to providing excellent customer service. The ideal candidate also has a strong work ethic, is cooperative and team-oriented, has outstanding judgement and interpersonal tact, can multi-task and work in a fast-paced environment, follows and interprets directions well, is technically astute and proficient with computer-based work programs, and can complete multiple projects under pressure and on time. Most importantly, the ideal candidate is a consummate professional who exemplifies outstanding public service.
EXAMPLE OF DUTIES
For more detailed information regarding the job duties and minimum requirements for this position, please click the following link for the Police Records Specialist class specification: Police Records Specialist
SUPPLEMENTAL INFORMATION
APPLICATION INSTRUCTIONSCandidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following three items as attachments to the online application: (1) cover letter, (2) professional résumé, and (3) copies of all professional certifications required and/or applicable for the position. DO NOT SUBMIT DRIVER’S LICENSE with item #3. Driver’s license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis. APPLICATION FILING DEADLINEThe application filing period is scheduled to close at 11:59 pm on Sunday, March 16, 2025, or earlier if deemed necessary. Please do not hesitate to apply. RECRUITMENT EXAM PLAN & SCHEDULE (TENTATIVE)The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time without notice, if deemed necessary. Please call Kimber Gutierrez, Human Resources Management Assistant, at (626) 308-2802 or check the posted recruitment bulletin for updates. Application Filing PeriodFebruary 12 - March 16, 2025Written ExamWeek of March 24, 2025 Panel Interview ExamWeek of March 31, 2025Selection InterviewsWeek of April 7, 2025Pre-Employment ProcessApproximately 6-8 weeksTarget Start DateMay 26, 2025All exam elements shall be pass/fail, with 70% the minimum passing score. Exam weights toward overall qualifying score shall be as follows: 30% written and 70% panel interview if a written exam is administered; 100% panel interview if written exam is not administered. Note that depending on the number of applications received, a score higher than 70% on the written exam may be required to qualify for the panel interview. PRE-EMPLOYMENT REQUIREMENTS: Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) POST Background check, (5) work experience and education check, and (6) professional reference check. Unsatisfactory results and/or failure to successfully complete any part of pre-employment processes 1-6 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-6 if it is deemed appropriate. Such waivers must be approved by the Human Resources Director. GENERAL EXAMINATION, SELECTION & HIRING PROCESS: The examination, selection, and hiring process typically includes the following: Application Screening: All submitted applications will be screened for minimum qualifications.Written Exam: For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score.Oral Appraisal Interview: Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidate’s experience and preparation for the position by an impartial panel of subject matter experts. Scores from the oral appraisal interview are typically weighted 100% towards the Eligibility List for the position. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List.Practical Exam: For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination/evaluation tool that is typically not scored or used for qualifying purposes.Eligibility List: Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the City’s Civil Services Rules.Selection Interview: Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and/or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview.Pre-Employment Process: Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, and (5) professional reference check. Some position classifications may also require a comprehensive background check (e.g., POST Background) and drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.DISCLAIMER: The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date. EQUAL EMPLOYMENT OPPORTUNITY: All qualified candidates are encouraged to apply; the City of San Gabriel is an Equal Opportunity Employer. HUMAN RESOURCES DEPARTMENT: San Gabriel City Hall Phone: (626) 308-2802425 S. Mission Drive Email: hr@sgch.orgSan Gabriel, CA 91776 Web: www.sangabrielcity.com
THE OPPORTUNITYThe San Gabriel Police Department (SGPD) is recruiting for Police Record Specialist to fill current and anticipated vacancies at this position. This position provides an exceptional opportunity for the ideal candidate to establish a career with our historic “City with a Mission.” A career with the City of San Gabriel offers excellent pay and benefits, an array of work experiences, outstanding training and development opportunities, and a great location for living and working in Southern California.THE POSITIONUnder general supervision of the Police Records Supervisor, the Police Records Specialist performs clerical duties involving the processing, inputting, maintaining, retrieving, copying, and distributing of various types of records and reports; enters reports and data into a variety of law enforcement records systems; and performs other related duties as assigned.THE IDEAL CANDIDATEThe ideal candidate has a well-developed administrative skill set, is detail-oriented, is personable, has outstanding communication skills, and is committed to providing excellent customer service. The ideal candidate also has a strong work ethic, is cooperative and team-oriented, has outstanding judgement and interpersonal tact, can multi-task and work in a fast-paced environment, follows and interprets directions well, is technically astute and proficient with computer-based work programs, and can complete multiple projects under pressure and on time. Most importantly, the ideal candidate is a consummate professional who exemplifies outstanding public service.
EXAMPLE OF DUTIES
For more detailed information regarding the job duties and minimum requirements for this position, please click the following link for the Police Records Specialist class specification: Police Records Specialist
SUPPLEMENTAL INFORMATION
APPLICATION INSTRUCTIONSCandidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following three items as attachments to the online application: (1) cover letter, (2) professional résumé, and (3) copies of all professional certifications required and/or applicable for the position. DO NOT SUBMIT DRIVER’S LICENSE with item #3. Driver’s license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis. APPLICATION FILING DEADLINEThe application filing period is scheduled to close at 11:59 pm on Sunday, March 16, 2025, or earlier if deemed necessary. Please do not hesitate to apply. RECRUITMENT EXAM PLAN & SCHEDULE (TENTATIVE)The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time without notice, if deemed necessary. Please call Kimber Gutierrez, Human Resources Management Assistant, at (626) 308-2802 or check the posted recruitment bulletin for updates. Application Filing PeriodFebruary 12 - March 16, 2025Written ExamWeek of March 24, 2025 Panel Interview ExamWeek of March 31, 2025Selection InterviewsWeek of April 7, 2025Pre-Employment ProcessApproximately 6-8 weeksTarget Start DateMay 26, 2025All exam elements shall be pass/fail, with 70% the minimum passing score. Exam weights toward overall qualifying score shall be as follows: 30% written and 70% panel interview if a written exam is administered; 100% panel interview if written exam is not administered. Note that depending on the number of applications received, a score higher than 70% on the written exam may be required to qualify for the panel interview. PRE-EMPLOYMENT REQUIREMENTS: Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) POST Background check, (5) work experience and education check, and (6) professional reference check. Unsatisfactory results and/or failure to successfully complete any part of pre-employment processes 1-6 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-6 if it is deemed appropriate. Such waivers must be approved by the Human Resources Director. GENERAL EXAMINATION, SELECTION & HIRING PROCESS: The examination, selection, and hiring process typically includes the following: Application Screening: All submitted applications will be screened for minimum qualifications.Written Exam: For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score.Oral Appraisal Interview: Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidate’s experience and preparation for the position by an impartial panel of subject matter experts. Scores from the oral appraisal interview are typically weighted 100% towards the Eligibility List for the position. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List.Practical Exam: For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination/evaluation tool that is typically not scored or used for qualifying purposes.Eligibility List: Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the City’s Civil Services Rules.Selection Interview: Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and/or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview.Pre-Employment Process: Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, and (5) professional reference check. Some position classifications may also require a comprehensive background check (e.g., POST Background) and drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.DISCLAIMER: The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date. EQUAL EMPLOYMENT OPPORTUNITY: All qualified candidates are encouraged to apply; the City of San Gabriel is an Equal Opportunity Employer. HUMAN RESOURCES DEPARTMENT: San Gabriel City Hall Phone: (626) 308-2802425 S. Mission Drive Email: hr@sgch.orgSan Gabriel, CA 91776 Web: www.sangabrielcity.com