What are the responsibilities and job description for the Office Assistant (Talent Pool) position at City of San Luis?
As the Office Assistant, you will: Under close to general supervision, perform basic office support activities for a department or program.
Desired/Preferred:
- Performs a variety of clerical and receptionist duties in support of a department or program.
- Respond to informational inquiries, provide information, or refer questions to appropriate City staff.
- Greets visitors following established office protocol.
- Answers single or multi-line phones, routes calls, and records/distributes messages.
- Schedules and coordinates meetings, travel arrangements, and appointments as required.
- Prepares correspondence, memoranda, forms, and/or other materials.
- Participates in preparing and distributing agendas and/or meeting materials.
- Records, transcribes, and distributes meeting minutes.
- Prepares documentation and maintains specialized records of departmental operational activities (e.g., invoices, purchase orders, permits, citations, equipment inventories, time and attendance records, financial/budget information, etc.)
- Orders office/operational supplies as needed (e.g., janitorial supplies or automotive parts).
- Transports materials and supplies to and from the City and offsite locations, such as banks, the Post Office, City Hall, and Yuma as directed.
- Copies/collates documents and distributes them to appropriate parties.
- Stamps, sorts, and distributes incoming mail and prepares outgoing mail.
- Locates and retrieves files or documents; performs data entry and routine file maintenance.
- Performs routine maintenance and service of office equipment and contacts repair personnel as required.
- May prepare and post notices for meetings, work sessions, public hearings, etc.
- Performs related duties as assigned.
- Standard office practices, procedures, and equipment.
- Manual and/or automated filing procedures and file maintenance.
- Data entry and verification procedures.
- Business English, punctuation, grammar, and spelling.
- Rules, regulations, policies, and procedures applicable within the department
- Keyboard speed of at least 50 wpm.
- Excellent communication skills; reading, and writing.
- A valid Arizona driver’s license at the time of appointment and must be maintained throughout employment.
- Residency within 25 miles of San Luis and within the US.
REQUIRED
All requirements must be maintained throughout employment:
Residency within 25 miles of San Luis within the US.
Bilingual in English and Spanish.
Education, Training, and Experience:
High school diploma or GED.
At least one (1) year of clerical experience.
License and Certifications: must be maintained throughout employment.
A valid Arizona driver's license at the time of appointment.Associate degree.
San Luis residency.
Salary : $15
