Police Administrative Clerk

• Input and access information from the California Law Enforcement Teletype System (CLETS) which is audited by various government agencies; retrieve confidential automated information ensuring legal mandates are met for traffic court appearances and levying of fines.
• Compile monthly crime stats for administration and the DOJ, maintain a weekly arrest log that is sent to the Chief of Police as well as a crime reporting agency.
• Review and edit in-field reports; merge reports into various law enforcement records systems.
• Prepare misdemeanor and felony court packets for the DA's Office.
• Witness or participate in the search of female prisoners, as assigned.
• Perform fingerprinting services on a Livescan machine and Inked Fingerprint Cards for city employees, casino applicants and citizens.
• Enter criminal and traffic subpoenas.
• Assist detectives on cases by researching information such as criminal history, registered vehicles, registered guns, and performing warrant and in house checks.
• Review casino gaming license applications and run applicant information through various law enforcement databases.
• Inform appropriate personnel of reported complaints and code violations.
• Type and proofread a variety of documents including reports, memos, and statistical charts from oral direction, rough draft, forms, copies, and notes.
• Perform a variety of clerical work including filing, billing, checking, and recording information on record.
• Compile information and data for statistical and financial reports, including sealing cases when ordered by the courts.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
• Maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices, as assigned.
• Process requests for records as well as forms to initiate changes in records.
• Operate adding machine and other office equipment including a computer.
• Order supplies; submit expense claims.
• Act as receptionist; answer the telephone and assist the general public, providing information on departmental policies and procedures as required.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Receive, sort and distribute incoming and outgoing correspondence, including fingerprint cards. Schedule appointments and various meetings as needed.
• Issue, receive, type and process various applications, permits and other forms, as assigned; issue vehicle releases.
• Perform related duties as assigned.

• English usage, spelling, grammar, punctuation, and basic business arithmetic. Office methods and equipment including a personal computer.
• Organization, procedures and operating details of the Police Department, including handling of confidential information.
• Word processing and spreadsheet software; receptionist and telephone techniques.

• Type at a speed of no less than 40 net words per minute from clear copy.
• Perform routine to difficult clerical work; learn office methods, rules, and policies. Understand and carry out oral and written directions; operate a computer terminal. Exercise good judgment and discretion when handling confidential information. Perform difficult emergency reception duties.
• Communicate clearly and effectively with members of the public.
• Maintain a command presence when assigned to witness or participate in the search of female prisoners.
• Render proper and immediate assistance when faced with in progress disturbances and assault victims that need help.
• Interpret correctly and apply policies and procedures of the Police Department.

Salary : $5,363 - $6,519