What are the responsibilities and job description for the City Clerk/Executive Assistant to the City Manager position at City of Sanger, CA?

Salary : $70,656.00 - $85,896.00 Annually

Location : Sanger, CA

Job Type : Full-Time

Department : City Manager's Office

Opening Date : 02 / 03 / 2025

Closing Date : 2 / 24 / 2025 2 : 00 PM Pacific

Description

To coordinate activities and operations of the City Clerk's Office and to perform a wide variety of confidential, and complex administrative, programmatic, and secretarial duties; prepare reports, staff special projects, track budgets and expenditures, track project timelines and keep schedules; prepare meeting agendas and minutes, and coordinate events; perform advanced office duties; organize and maintain records, including resolutions and ordinances; prepare regulatory and other reports; and provides administrative support and assistance to the City Manager.

Qualifications & Examples of Duties

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be :

Experience :

Five years of increasingly responsible administrative experience including three years of experience performing duties as City Clerk or Deputy City Clerk.

Education :

Equivalent to an Associates of Arts or Science degree from an accredited college or university with major course work in public or business administration, or a related field.

WORKING CONDITIONS

Environmental Conditions : Office environment, exposure to computer screens.

Physical Conditions : Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

EXAMPLES OF DUTIES

Coordinate assigned services and activities of the City Clerk's Office.

Prepare City Council agendas and packets; attend meetings and take minutes.

Type and proofread a wide variety of reports, letters, memoranda and correspondence from rough draft or verbal instruction; independently compose correspondence related to assigned responsibilities.

Perform a wide variety of complex, responsible and confidential administrative professional duties for the City Manager and City Council.

Perform special projects and assignments; coordinate and prioritize workflow; direct and oversee office operations.

Maintain custody of official records and archives including ordinances, resolutions, contracts, agreements, deeds, insurance documents, and minutes.

Coordinate and process travel arrangements for City Manager and City Council Members.

Coordinate and respond to public records requests.

Interpret City policies, rules and regulations in response to inquiries and complaints; refer inquiries as appropriate.

Coordinate community events and City employee events as requested including planning and coordinating activities, scheduling event itinerary and participation of outside vendors; coordinating other department employee assistance and maintaining contact with sponsors.

Process invoices for payment and prepare purchase orders as necessary.

Act as City's Filing Officer for FPPC related documents.

Act as City's Election's Official and assist with county-consolidated elections.

Administers oaths and certifies City documents.

Perform related duties as assigned.

Supplemental Information

DESIRABLE QUALIFICATIONS

Knowledge of :

Operational characteristics, services and activities of the City Clerk's Office.

Basic functions, organizations and policies of municipal government.

Basic principles of research and report preparations.

Correct English usage, spelling, grammar, and punctuation.

Principles and procedures of record keeping.

Rules and regulations governing local municipal elections.

Political reform requirements.

Principles and techniques used in dealing with the public.

Ability to :

Manage and direct the comprehensive programs of a City Clerk's Office.

Coordinate municipal elections.

Perform complex and confidential administrative support duties.

Interpret and apply administrative and departmental policies, laws, and rules.

Establish and maintain cooperative relationships with officials, employees and those contacted during the course of work.

Take responsibility for and independently organize office work schedule, setting and meeting deadlines.

Maintain confidential data and information.

Meet the public tactfully and courteously and furnish a variety of information.

Communicate effectively, both orally and in writing.

Take responsibility for compilation, preparation, writing and organization of reports.

Type at a speed necessary for successful job performance.

Operate and use modern office equipment including a computer.

Work independently in the absence of supervision.

Attend meetings at irregular hours.

The Process

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process - which may be any combination of written, oral and / or performance exams.

APPLICATION PROCESS :

Applications are available at the Personnel Department, Sanger City Hall, 1700 7thStreet, Sanger, CA 93657 or on the City's web site at www.ci.sanger.ca.us. Applications must be complete and received prior to the filing deadline. POSTMARKS ARE NOT ACCEPTED.

Resumes will not be accepted in lieu of a completed application. All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER

WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE

ENCOURAGED TO APPLY

SELECTION PROCESS : The qualifications of each applicant, as set forth in the application, will be continuously reviewed by the Personnel Department. Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and / or performance exams. A score of 70% or above is required to advance through each phase of the process.

TENTETIVE SELECTION SCHEDULE WILL BE ANNOUNCE

Note : The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Questions regarding this announcement may be directed to the City of Sanger Personnel Department.

We offer a complete benefits package to full-time employees including :

Health Plan

Bilingual Pay - 5%

Longevity Pay - 2.5% at 10 years, additional 2.5% at 15 years

Educational Pay - Maximum of 5%

Tuition Reimbursement Program (eligible after one year of employment)

2.5% at 55 CalPERS Miscellaneous plan for Classic members

2% at 62 CalPERS Miscellaneous plan for New members

Do you have at least five years of increasingly responsible administrative experience including three years of experience performing duties as City Clerk or Deputy City Clerk? Please specify your experience.

Do you possess an Associates of Arts or Science degree from an accredited college or university with major course work in public or business administration, or a related field?Please specify your education.

Required Question

Salary : $70,656 - $85,896

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