Senior Clerical Aide (Police Department / Part-Time)

Salary : $18.88 - $22.94 Hourly

Location : Santa Ana, CA

Job Type : Part-time

Job Number : 2025-00335

Department : Police Department

Opening Date : 03 / 06 / 2025

Closing Date : Continuous

Bargaining Unit : SEIU - PT

Description

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having the best employees provides the best service to the community.

This is a part-time at-will limited duration assignment. The incumbents will work up to 20 hours per week. Work schedule is to be determined. Bilingual pay is an additional $1.01 / hr., if applicable. This position is open until further notice and can close at any time without notice. You are encouraged to apply immediately.

There are vacancies within the divisions units : Robbery, Forensics & Court Liaison.

Essential Functions Include But Are Not Limited To

Sorts and files material alphabetically, numerically, chronologically, and by other predetermined categories. Searches files for specified information, secures, prepares and copies data and other information using some independent judgment. Prepares and maintains mailing and other lists. Makes simple postings to various department, fiscal, or other records according to standardized procedures. Performs simple arithmetic computations in preparing and / or checking extensions on forms, reports or statistical tabulations. Serves as a desk clerk or receptionist, furnishing routine factual information in person or by telephone, referring callers to appropriate person or office, and processing applications, forms or other business matters of a standardized, routine nature. May receive money, issue receipts and maintain simple cash records. Operates standard office equipment, such as personal computers, calculators, and photocopiers. May perform other duties based on assignment.

Minimum Qualifications

One year of general office clerical experience, which includes general typing assignments. Proficient in utilizing a personal computer and current office software applications, or any equivalent combination of training and experience which provides the desirable knowledge, skills and abilities listed below.

Possession of a California Class C driver's license may be REQUIRED for certain assignments.

DESIRABLE KNOWLEDGE AND ABILITIES

Knowledge of : personal computers, including current office software applications and Windows operating system.

Ability to : Operate job-related software up to an advanced level of proficiency; work in a team environment and provide quality internal customer support to end-users; understand and communicate effectively in English, both verbally and in writing; use correct grammar and spelling; use telephone, fax machine, copier, scanner, and computers.

Special Working Conditions : Must be willing and able to work irregular hours, weekends and evenings as needed (depending on assignment), as a condition of employment.

Selection Process

All applicants are required to complete and submit a City application form. Resumes or faxed copies will not be accepted in lieu of an original application.

Click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time :

The Human Resources Division, in conjunction with the hiring managers, will review applications and those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. A Microsoft Word 2016 Skills Beginner / Intermediate level test will also be administered by the Human Resources Division prior to job offer.

Candidates given a conditional job offer will be required to undergo and pass a thorough background process and medical exam.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website :

Do you possess a valid California Class C driver's license? (Some assignments MAY require a driver's license)

How many months or years of experience in performing clerical duties do you possess?

• no experience
• less than one year
• 1-2 years
• 3-4 years
• 5 years or more

Please rate your level of proficiency in using Microsoft Word.

Please rate your level of proficiency in using Microsoft Excel.

Please rate your level of proficiency in using Microsoft Access.

Please rate your level of proficiency in using Microsoft Outlook.

Please describe your experience in providing customer service to internal and external customers.If you do not have any experience, please type "N / A".

Describe your experience in performing clerical duties. Give a short description of your duties and / or assignments.If you do not have any experience, please type "N / A".

Are you familiar with handling confidential information? If so, provide an example. If this question does not apply, type "N / A".

Are you willing and able to work irregular hours, including weekends, holidays, and evenings (depending on assignment) as needed?

Be advised that candidates selected to fill current vacancies will receive a conditional offer of employment which is contingent upon successful completion of a very thorough background process, which includes the following :

For every job listed on your application, you must complete the "Reason for Leaving" field. Failure to do so may result in your application being considered incomplete. I acknowledge that I have read and understood this statement.

I certify that all the information I provided is accurate to the best of my knowledge and belief, and that purposely providing false information may be grounds for disqualification from the process.

I acknowledge that I have read and understood the statement above.

The recruitment will be used to fill vacancies in the multiple units. Please specify your preferred unit. (Note : Your application will be reviewed by all applicable Divisions, regardless of preference.)

Required Question

Salary : $19 - $23