What are the responsibilities and job description for the Site Director position at City of Santa Ana, CA?

Salary : $65,256.00 - $87,444.00 Annually

Location : Santa Ana, CA

Job Type : Full-time

Job Number : 2025-00234 (GO)

Department : Parks, Recreation and Community Services

Opening Date : 01 / 24 / 2025

Closing Date : 2 / 9 / 2025 11 : 59 PM Pacific

Bargaining Unit : SEIU

Description

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success, and have a passion for public service. Having the best employees provides the best service to the community.

Administers daily operations and activities of development center programs operating youth services sites within the Youth Services Section of the Parks, Recreation, and Community Services Agency, including planning, organizing, supervising, and evaluating youth activities to promote developmentally appropriate student learning.

Currently, there is one (1) vacancy in the Healthy Enrichment & Recreation Opportunities (HERO) program that is grant-funded. This vacancy is grant-funded and is contingent upon the continued availability of funding.

Essential Functions Include But Are Not Limited To

Administers, plans, oversees, and evaluates school-age instructional activities promoting developmentally appropriate student learning according to established guidelines and in compliance with applicable laws, codes, rules, regulations, and licensing requirements.
Formulates and develops policies, procedures, rules, regulations, programs, and activities to enhance school-age program and services.
Continuously monitors and evaluates the efficiency and effectiveness of program activities.
Develops and implements plans for youth in areas related to special needs and student enlistment.
Manages, coordinates, implements, and participates in parent educational training and resources, including program orientations, student progress meetings, trainings, monthly newsletters, and program participation.
Oversees and participates in the preparation and maintenance of program assessments, activities, participation, staffing, family engagement, and related records, files, and statistical reports.
Selects, trains, deploys, supervises, develops, and motivates assigned personnel; establishes performance standards and evaluates employee performance; works with employees to correct deficiencies and recommends disciplinary procedures.
Ensures that all youth services program grants and licensing requirements are met; conducts internal audits and quality control to ensure compliance.
Coordinates, facilitates, and assists staff in developing curriculum and implementing technology to meet the changing needs and requirements of youth services programs.
Analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established budgetary guidelines.
Coordinates and schedules field trips and special events.
Conducts safety inspections of sites; oversees the correction of safety concerns.
Coordinates required ongoing youth services student assessments.
Ensures record management is in accordance with legal requirements and City policy.
Estimates needed program equipment and supplies.
Prepares routine correspondence and other documentation.
Performs other duties as assigned.

Minimum Qualifications

EXPERIENCE AND EDUCATION

Experience : Two (2) years of progressively responsible professional experience in the management and supervision of educational programs, preferable in early childhood education.

Education : High school diploma or General Educational Development (GED) Certification, supplemented by college level coursework in early childhood education, child development, or a related field.

Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience and education must provide the listed knowledge, skills, and abilities.

Special Requirements :

Possession and retention of a valid Child Development Site Supervisor Permit or Program Director Permit issued by the California Commission on Teacher Credentialing is required within ninety (90) calendar days of employment and is a condition of continued employment.

Possession and retention of a valid Pediatric First Aid certificate is a condition of continued employment.

Possession and retention of a valid CPR (Cardiopulmonary Resuscitation) certificate is a condition of continued employment.

Proof of Blood Borne Pathogens and HIV (Human Immunodeficiency Virus) training is required.

Must be able to meet the medical and vaccination requirements of the position and in compliance with regulatory requirements.

Possession and retention of an appropriate valid driver's license or ability to use alternative forms of transportation that would reasonably meet the needs of the position is a condition of continued employment.

Must be willing and able to work evenings, nights, weekends, and holidays, as needed.

Highly Desirable :

Bachelor's degree from an accredited college or university with major course work in early childhood education, child development, or a related field is highly desirable.

Bilingual ability in English and Spanish, or English and Vietnamese is highly desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of :

State preschool and / or general child care regulations, licensing requirements, laws, codes, policies, and procedures, including Title 52 and Title 22 California Code of Regulations relating to early childhood education and care.

Child growth, development, and behavior characteristics of school-age children.

Early childhood curriculum and appropriate methods for implementation and assessment.

Health and safety regulations and best practices.

Youth program development and administration.

English language development and acquisition; cross-cultural issues.

Principles and practices of administration, supervision, training, evaluation, performance management, and leadership.

Methods of instruction and safe practices in classroom activities.

Requirements of maintaining a youth site in a safe, clean, and orderly manner.

Methods of observing, evaluating, and recording child behavior.

Budget administration, preparation, and control.

Recordkeeping and report preparation techniques.

Proper oral and written communication skills using correct English, grammar, spelling, and punctuation.

Operation of personal computers and applicable software.

Skill in :

The use of personal computers and business software applications, including Microsoft Word, PowerPoint, Outlook, and Excel.

The operation of modern office equipment.

Ability to :

Administer, plan, oversee, and evaluate instructional school-age activities to promote developmentally appropriate student learning.

Develop, organize, and implement approved curriculum for the development of children enrolled in the Youth Services Section program.

Oversee the development of daily lesson plans in accordance with established policies and procedures.

Observe and evaluate student learning, analyze situations accurately, and adopt effective courses of action.

Formulate and develop policies, procedures, rules, regulations, programs, and activities.

Select, train, supervise, evaluate, assign, and counsel personnel.

Interpret, apply, administer, enforce, and follow applicable laws, codes, rules, and regulations.

Communicate effectively both orally and in writing.

Direct the maintenance of a variety of records and files to assigned activities.

Prepare a variety of comprehensive statistical reports and documentation.

Assist with the development and administration of the section budget.

Plan and organize work and meet schedules and timelines.

Work independently with little direction.

Effectively work within a system of participatory governance.

Work confidentially and with discretion.

Ensure the safety of staff and children.

Assist with emergency evacuations and exit strategies.

Establish and maintain cooperative and effective working relationships with other City employees, parents, children, the public, and those contacted in the scope of work.

Receives general direction from supervisory and management staff.

Exercises supervision over professional, technical, clerical, and / or administrative staff.

Selection Process

All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time : Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include :

Oral Interview Examination (Tentatively scheduled for the week of February 24, 2025) (weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

Please visit the following website to view the summary of comprehensive benefits!

under SEIU)

NOTE : A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.

Do you understand and accept that the current vacancy is grant-funded and is contingent upon the continued availability of funding?

How many years of progressively responsible professional experience in the management and supervision of educational programs, preferable in early childhood education do you have?

No experience

At least 6 months, less than one year

At least one year, less than two years

At least two years or more

What is the highest level of education that you have completed?

Did not graduate high school / did not obtain GED

Graduated high school / obtained GED

Completed some college-level coursework or obtained Associate degree

Obtained Bachelor's degree

Obtained Graduate degree

Briefly discuss your experience in administrating, planning, overseeing, and evaluating school age instructional activities promoting appropriate student learning. If you do not have the experience, please enter N / A

Briefly discuss your experience with overseeing program contracts and licensing requirements, conducting internal audits to ensure your work is in compliance. If you do not have the experience, please enter N / A.

Please select the following which you currently possess. Please note these are all required certifications as a condition of employment. YOU MUST UPLOAD A COPY OF EACH CERTIFICATION TO YOUR APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE :

Possession and retention of a valid Blood Borne Pathogens and HIV (Human Immunodeficiency Virus) training certificate.

Possession and retention of a valid CPR (Cardiopulmonary Resuscitation) certification.

Possession and retention of a Pediatric First Aid certification.

Possession and retention of a valid California Class "C" driver's license is a requirement of this position. Do you currently possess a valid California Class "C" driver's license and understand this requirement?Note for out-of-state applicants : Currently possessing the equivalent of a California Class "C" driver's license from another state would temporarily suffice this requirement and must obtain a Class "C" driver's license in the State of California prior to a job offer with the City of Santa Ana.

Are you willing and able to work irregular hours, including some weekends, evenings and holidays, as needed?

Required Question

Salary : $65,256 - $87,444

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