Water Distribution Project Coordinator

ABOUT US

At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about their work. We strive to provide employees with the support they need to thrive. Discover more about us, our values and our organizational culture here. 

The mission of the Public Works Department is to provide the community with the sustainable foundation to thrive by delivering quality services and public infrastructure through efficient and fiscally responsible practices; and provide for the public’s needs relative to transportation, water, wastewater, and City owned buildings. Read more about the Department of Public Works here.

THE POSITION

The City of Santa Barbara Public Works Department is seeking a knowledgeable Water Distribution Project Coordinator. This position is responsible for planning, coordinating and participating in the work of staff, contractors, and consultants responsible for providing work in the Water Distribution section.  Performs highly skilled and technical tasks related to Water Distribution systems and the implementation and oversight of water distribution related programs.  Develops Asset Management objectives, Standard Operating Procedures (SOPs), and works with staff and contactors to integrate and institutionalize use of databases.  Develops programs and training for staff and contractors. This position acts as project manager for a variety of maintenance and repair projects, activities, and operations; implements and monitors assigned projects; ensures compliance with contract specifications.  Makes recommendations to City Project Engineers to scope projects and develop plans and specifications, and for solutions to problems encountered during construction.  Serves as a liaison between Water Distribution and Engineering on Capital Improvement projects.  Oversees work performed by outside contractors and consultants; meets with contractors and staff to identify and resolve problems; review and evaluate work products, methods, and procedures.  Determines compliance with project plans and specifications.  Provides performance management support (regular report process), including the following: report building (Excel, CMMS software reports) and execution; report maintenance, keeping report queries up-dated and regulatory reporting.  

Distinguishing Characteristics

This is the journey level position in the job series. Employees within this class performs the full range of duties as assigned in an independent manner, implementing programs, projects, systems, and processes within the established guidelines.  These employees serve as a lead and provide training to lower-level staff.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise.

Knowledge of:

• Principles and practices of program development and implementation. 
• Computerized Maintenance Management (CMMS) software, specifically the Cartegraph Operations Management Systems, Data Collector, Survey 123, ArcGIS, and Global Positioning Systems (GPS).  
• Estimating materials, labor and equipment costs. 
• Methods, practices, tools, equipment, materials, and safety procedures used in the repair and maintenance of equipment used in water facilities and infrastructure. 
• Pertinent Federal, State and local laws and regulations. 
• Principles of the California Environmental Quality Act. 
• Principles of business letter writing and report preparation, technical research, and analysis; modern office procedures, methods, and the use of computer equipment.

Ability to:

• Have a positive customer service demeanor and teamwork skills. 
• Use computers to maintain databases, prepare reports, evaluate, and make recommendations on specialized water infrastructure programs and projects. 
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.  Organize own work, set priorities, and meet critical time deadlines. 
• Perform routine analysis using databases. 
• Prepare reports and communicate clearly and concisely orally and in writing. 
• Read, understand and train technical manuals, blueprints, drawings, diagrams, and schematics. 
• Handle a variety of job assignments with a positive attitude.
• Lead, oversee and evaluate the work of others.  
• Work independently in the absence of supervision.  
• Accurately determine repair needs. 
• Apply good judgment and practical knowledge to resolve unusual or irregular problems in the area of work assigned. 
• Establish and maintain effective working relationships with those contacted in the course of work. 

EXPERIENCE AND TRAINING   

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three (3) years of experience in the operation and maintenance of water distribution facilities or an equivalent type of facility.  Experience using computers as tools for presenting information for decision making purposes.

Education and/or Training:

Vocational/technical degree with emphasis in water distribution systems, water resources, or an equivalent combination of education, training and experience.

License, Certificate and/or Other Requirements:

State of California Water Distribution D3 certification is required at time of appointment and a D4 State of California Water Distribution D4 certification is desirable.

It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed, and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.  

The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.

ADDITIONAL INFORMATION

There is currently one (1) vacancy within the Public Works Department.

Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.

CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON WEDNESDAY, APRIL 9, 2025.

Salary : $90,370 - $109,846