Senior Police Records Technician (Internal Opportunity)

The current vacancy is for Senior Police Records Technician in the Police Department. This recruitment is open to current regular City employees and temporary employees who have accrued a minimum of 600 paid hours worked for the City of Santa Cruz and who have worked for the City within the previous twelve months.  As an Internal recruitment, the list established from this recruitment is valid only for the current vacancy listed above.

Under general supervision, performs responsible clerical work primarily involving police records and report preparation and maintenance and related clerical work, acts as lead worker and performs the more technical work as required.

Recruitment #25-PD-08

CANDIDATE APPLICATION AND SELECTION PROCESS:

The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

• On Thursday, 02/20/25 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:

1. Application - online application preferred; paper application accepted. Resumes are not accepted in lieu of filling out application form completely.
2. Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.

• Week of 02/24/25:  Applications will be competitively screened based on the minimum qualifications for this position.  
• Week of 03/17 and/or 03/24/25:  Candidates will be notified of their status in the recruitment and interviews will be tentatively scheduled. 

(May include, but are not limited to, those duties listed below.)

• Maintains a variety of numerical and alphabetical records pertaining to related police activities such as arrests, traffic citations, accident reports, warrants for arrest, alarm registrations, trespass authorization letters, bicycle licenses, field interviews, and detention reports.
• Acts as lead worker to assigned staff; assists in, conducts and coordinates personnel training.
• Performs the more technical tasks of day-to day work assignments, day-to-day reference and assistance to Police Records Technicians, assists Records Supervisor and Records Manager in the preparation of responses for information pursuant to the California Public Records Act, assists the Records Supervisor and Records Manager in the preparation of mandated monthly Uniform Crime Reports.
• Provides input to Records Supervisor and Records Manager with performance evaluation of workers and trainees.
• Prepares billing information for alarm registration and false alarm activations.
• Prepares billing information for individuals arrested for driving under the influence (DUI),
• Prepares and provides required documentation needed by the District Attorney in preparation for arraignment and prosecution of arrestees.
• Performs various entry and maintenance transactions involving stolen vehicles, missing persons, restraining orders, stolen property, etc., within state and national law enforcement telecommunication system databases (CLETS/NLETS).
• Processes crime, accident and incident reports, including quality control review and distribution.
• Processes court orders for sealing and destruction of records.
• Processes record requests for insurance companies, criminal justice agencies and the public.
• Processes documents related to registration of sex, arson and narcotic offenders.
• Types police related reports and correspondence as assigned. Sends and receives messaging through the California Law Enforcement Telecommunications System (CLETS).
• Prepares and maintains records of messaging communications and refers pertinent information to the proper police authorities for further consideration and/or necessary action.
• Responds to personal or telephone inquiries from the general public, other law enforcement agencies and representatives of the judicial process regarding information on file with the police department.
• Operates office equipment such as a computer, copier, cash register, and calculator as necessary.
• Posts crime information to the City’s website
• Verifies correction of mechanical violations on traffic citations.
• Assists front desk staff as needed.
• Acts as the department’s receptionist or investigation section receptionist as assigned.
• Performs other related duties that may be reasonably expected as part of this classification.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:

Education and Experience:

• High school diploma or tested equivalent; and
• The equivalent of two (2) years working as a Police Records Technician; and
• Successful completion of a POST certified Police Records course.

Knowledge:

• State laws, regulations and procedures governing the security and processing of police related records.
• Police Records Management Systems
• California Law Enforcement Telecommunications System (CLETS) use and compliance
• California Public Records Act
• Subpoena acceptance, notification and service
• Standard office procedures, practices and equipment;
• Proper grammar, spelling, punctuation and business correspondence format;
• Filing and record-keeping systems.

Skills:

Abilities:

• Proofread and edit for proper spelling, grammar, punctuation and format;
• Accurately type recorded statements in final form;
• Maintain confidentiality of sensitive information;
• Effectively lead, teach and train assigned staff;
• Effectively organize and prioritize own work assignments and to work with deadlines;
• Establish and maintain effective working relations with City staff, outside agencies and the general public;
• Communicate information clearly and concisely;
• Interpret and apply administrative and departmental policies and procedures;
• Understand and carry out oral and written directions;
• Work independently in the absence of specific instruction;
• Analyze situations appropriately and adopt effective courses of action;
• Process detailed paperwork in accordance with specific procedures.
• Work with numerous reference materials, including the internet;
• Adapt to frequent changes in regulations, policies and procedures;
• Adapt to advances in computer technology;
• Pass a thorough background investigation, including polygraph examination, to determine suitability for work with restricted law enforcement documents.
• Work cooperatively with coworkers in a shared-work environment.

OTHER REQUIREMENTS

Licenses and Certificates

DESIRABLE QUALIFICATIONS

• Some knowledge of law enforcement operations and practices.
• Bilingual ability to speak and write in English and Spanish.
• Experience working with the public.

• Police Records Manager
• Police Records Supervisor
• Senior Police Records Technician
• Police Records Technician

Salary : $55,788 - $78,504