What are the responsibilities and job description for the Professional Buyer position at City of Sarasota?

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NOTE : The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan . Click to view a the City's Educational Equivalency Statement.

Department : Governmental Affairs

Employee Type : Regular

Time Type : Full time

Salary Range :

27.2206 - $34.7063 Hourly / $56,618.85 - $72,189.10 Annually

Job Posting Period :

February 12, 2025 - February 27, 2025 12 : 00 A.M.

Job Description : Overview

Performs advanced specialized work in the Procurement Division for the procurement of municipal services, supplies, materials, and equipment. In addition, as required, provides support to the Procurement General Manager.

Essential Functions

Prepares and issues solicitation documents including, Requests for Proposals / Invitation to Bid, and others.
Prepares legal notices.
Maintains specifications, tabulations, and related files.
Analyzes and evaluates solicitation documents, including bid and / or request for proposal submissions, evaluation committee documentation and contracts for required compliance.
Uses Automated Purchasing System and researches / recommends other purchasing programs and e-procurement methods.
Assists in the creation of new and revised departmental procedures and regulations.
Reviews contract files and change orders for accuracy, required documentation for renewal and closeout.
Retains involvement in each assigned bid / request for proposal and accurately documents the file and directs the users through the process including contract execution.
Assists in the professional, administrative and technical direction and management for the central purchasing and stores functions, operations, and activities of the City of Sarasota.
Consults with City departments and other governmental agencies to review and draft solicitation specifications, solicitation submissions, and advertise and award various solicitations.
Facilitate public meetings for various solicitations including pre-bid conferences and evaluation meetings.
The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

Associate's Degree from an accredited college or university in Business Administration or related field,

Four (4) years progressively responsible experience in accounting, contract administration involving the procurement administration of a variety of supplies and materials and equipment, with two (2) of those years preferably in municipal government,

Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.

Must obtain Certified Professional Public Buyer (CPPB) Certification within one (1) year in position.

Job Based Competencies

Knowledge and understanding of standard administrative management functions.

Knowledge and understanding of business methods and markets.

Knowledge and understanding of purchasing practices and laws relating to public and governmental purchasing.

Knowledge and understanding of general construction.

Knowledge and understanding of project management.

Knowledge and understanding of standard office procedures, practices, and equipment, including software programs and web based and internet applications.

Knowledge and understanding of engineering, architectural, accounting, and professional consulting services.

Knowledge and understanding of accounting policies, procedures, and operations of computer system purchasing and accounting interfaces.

Ability to understand and review contracts.

Ability to conduct meetings with the public.

Ability to recognize, analyze, and resolve problems.

Ability to express ideas clearly and concisely, both orally and in writing.

Ability to organize complex data.

Ability to research, gather, and report data concerning all aspects of purchasing information.

Ability to prepare Requests for Proposal and Invitations to Bid; specifications; evaluation of bids, proposals, and of award protests; contracts and related documentation and purchase orders.

Ability to establish and maintain effective working relationships with City officials and employees, vendors, trade associations, attorneys, other interested parties, and the general public.

Ability to represent the General Manager, Procurement on procurement actions and activities.

Responsibility

Under the direction of and responsible to the General Manager, Procurement or designated representative. Usually none; however, some supervision may be exercised on specific projects.

Physical Requirements

This is office work that requires limited physical effort. Position requires visual acuity for reviewing, checking, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required. When working with the duplicating equipment, necessary safety precautions will be taken for noise and vibrations.

Public Contact

Extensive public contact is required with other employees, other department personnel, City officials, vendors, and the general public.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.

For questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov

Salary : $56,619 - $72,189

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