Deputy Court Clerk - Recorder's Court

Salary : $38,877.00 Annually

Location : Savannah, GA

Job Type : Full-Time Permanent

Job Number : 2502177

Department : Recorder's Court Department

Opening Date : 01 / 01 / 2025

Closing Date : 1 / 15 / 2025 11 : 59 PM Eastern

Purpose

The City of Savannah Recorder's Court seeks a highly qualified, customer-service focused Deputy Court Clerk.

The door of opportunity has opened, offering you a rewarding career in a fast-paced work environment, career progression and the chance to learn from the best! If you are up for the challenge, we invite you to apply to join our amazing Recorder's Court team!

The Recorder's Court administer justice with fairness, equality, and integrity, to resolve matters before the court in a timely manner, and to provide courteous and prompt service in a manner that inspires public trust and confidence. Our team of Deputy Court Clerks, Senior Deputy Court Clerks, Court Services Specialists, Chief Deputy Court Clerk, Administrative Clerks, Senior Administrative Assistant, Judicial Secretaries, Cashiers, Case Disposition Clerks, Customer Services Representatives, Court Services Technicians, and director, works collaboratively to maintain a professional court environment and manage the daily operations of the Recorder's Court smoothly while upholding a safe environment where all employees can succeed. As we continue to grow our small team of 28, the Recorder's Court team is seeking a skilled individual with knowledge of court rules, legal terminology, practices and court room procedures, file and database management who is ready to assist with the day-to-day administrative of the Recorder's Court.

As the Deputy Court Clerk you will perform complex detail case management functions for all cases filed in Recorder's Court.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee / spouse / child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan(457 B), pension plan, flexible spending account, employee referral program, home purchase assistance and 12 paid holidays!

Women, Minorities, and Veterans Are Encouraged to Apply!

Essential Job Functions

• Prepare dockets for traffic hearings, trials, misdemeanor and felony criminal cases for court.
• Enters traffic citations and criminal cases for court.
• Runs traffic histories via the Georgia Crime Information Center (GCIC).
• Performs various customer service functions, answers telephone, directs all incoming calls to appropriate party promptly and efficiently, responds to inquiries from the public, City Officials or other City departments.
• Performs a variety of Internet research functions and uses word processing, spreadsheets, and presentation software; produces documents and correspondence, which requires advanced word processing skills.
• Prepares documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, codes, and procedures. Research, compile, consolidate, and / or tabulate information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
• Enters information into department programs and databases; updates database information; creates new spreadsheets / files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments.
• Prepares folders; maintains files of departmental correspondence, program records, legal documents, etc. Photocopies documents and distributes and / or files; and requests information from other departments as necessary to complete department files or records assigned.
• Types clearance letters or court corrections and fax to the Department of Driver Services.
• Completes court committals and necessary court documents, drafts and respond to correspondence.
• Assist cashiers with issuing new court dates or discrepancies, providing assistance with closing reports that do not balance, and deposits.
• Prepare the court room for a docket, call dockets in court, present case files to the judge, and swear in officers along with witnesses before testimony.
• Sends failure to appear release letters to the DMV to correct or clear a defendant's license.
• Performs other related duties as assigned.

Minimum Qualifications

Associate's degree; with two years of judicial case management experience, to include handling documents and dealing with customers in a criminal justice and / or court related setting; or an equivalent combination of education and experience. Experience in a court room setting speaking in front of large groups preferred.

Additional Requirements

Valid driver's license; background investigation, including supervised drug screen, post offer / pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday

Paid Vacation

Paid Sick Leave

Defined Benefit Retirement Pension Plan

Protective Services Retirement Plan (select positions)

Deferred Compensation Retirement Plan

Retirement Seminars

PPO Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Wellness Programs

Health & Wellness Incentives

Long Term Disability

Excellence and Service Recognition

Employee Development and In-Service Training

Educational Assistance Program

Uniform Allowance (select positions)

Employee Assistance Program

Discounts and Memberships

Employee Relations

Direct Deposit

Credit Union

Pretax Parking Deductions

Employer Assisted Home Purchase Program

Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan

PPO Medical Basic Plan

Dental Plus Plan

Dental Basic Plan

Vision Service Plan

Life Insurance

Basic Life and ADD

Supplemental Life Employee

Supplemental Life Spouse

Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

Do you have a valid driver's license?

Do you have an Associate's degree in Criminal Justice, Business, Management, Public Administration or related field plus two years of judicial case management experience, to include handling documents and dealing with customers in a criminal justice and / or court related setting?

Please indicate your education level below.

Supplemental Question 1 Describe your judicial case management experience to include handling documents and dealing with customers in a criminal justice and / or court related setting.

Supplemental Question 2 Are you GCIC / NCIC certified?

Supplemental Question 3 Indicate your proficiency in Microsoft Office products to include Word, Excel, PowerPoint.

Supplemental Question 4 Please share a brief description of any training and work experience you have received that prepares you for performing the duties of a Deputy Clerk / Case Manager in the Recorder's Court?

Supplemental Question 5 Share any work experience you have had that prepares you for working with Judges, Attorneys, and defendants charged with criminal offenses in a courtroom and Clerk's Office at the Recorder's Court.

Supplemental Question 6 Please provide information about your experience with data entry, document scanning, and case file management

Supplemental Question 7Please describe experience you have had in a work situation which requires multi-tasking.

Supplemental Question 8 Please describe your approach to customer service and what skills are critical to providing good customer service.

Required Question

Salary : $38,877