City Clerk

The City of Scottville announces the open position of City Clerk and that the City is accepting applications for this position.

Under the direction of the City Manager:

• Serves as the Custodian for all official City records and documents.
• Issues licenses and permits.
• Registers voters and conducts and supervises elections.
• Acts as the meeting secretary for the City Commission as well as City Committees and Boards
• Prepares and oversees the distribution of Commission meeting packets.
• Categorizes and maintains an archive of all City Ordinances.
• Receives and processes payments for City services.
• Administers and maintains cemetery records.
• Schedules meetings of the City’s various Boards and Committees.

An employee in this position may be called upon to do any or all the following job functions. These examples do not include all the duties and responsibilities that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each of the following essential job functions satisfactorily.

• Performs all duties and functions as outlined in Section 5.11 (a-f) of the Scottville City Charter.
• Serves as the official custodian for the safekeeping and management of all City documents and records as well as the City seal.
• Certifies ordinances and resolutions.
• Administers Oaths of Office.
• Prepares petitions and resolutions and publishes notices.
• Prepares agendas and information packets for the City Commission and all Committees and Boards.
• Attends all the Regular and Special Meetings of the City Commission and makes a record of these meetings in the form of meeting minutes that include official actions.
• Supervises and conducts all City, County, and Federal elections.
• Trains and supervises all election inspectors.
• Maintains all legal files of contracts, titles, etc.
• Registers voters and supervises the updating of all voter registration records.
• Administers all bid openings and maintains all affidavits of publication.
• Provides clerical assistance to the City Commission and City Committees and Boards.
• Maintains the City’s website and presence on social media.
• Acts as a Notary Public.
• Other duties and work as assigned by the City Manager or his designee.

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and responsibilities of this position. The City in its sole discretion may waive any of these requirements for good reason.

~ High School Diploma or GED; two years of college education or more is preferred.

~ Working knowledge of cash handling procedures involving large sums of money.

~ Thorough knowledge of the principles, methods, and techniques of bookkeeping and accounting, as well as internal controls that are related to the handling of cash and check receipts and methods of financial reporting.

~ Considerable knowledge of office software including accounting and spreadsheet applications.

~ Ability to understand the operation of municipal government and its practices, functions and organization.

~ Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, taxpayers, realtors, mortgage companies, other governmental agencies and the public.

~ Ability to prepare and maintain accurate records and reports, and to perform mathematical computations quickly and accurately.

~ Ability to perform detailed orientated work with frequent interruptions.

~ Ability to work effectively under stress and changing work priorities.

Job Type: Full-time

Pay: $22.21 - $24.54 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• No weekends

Education:

• Associate (Required)

Ability to Commute:

• Scottville, MI 49454 (Required)

Work Location: In person

Salary : $22 - $25