What are the responsibilities and job description for the Administrative Specialist II - Temporary or OOC position at City of Seattle?
Position Description
The City of Seattle is creating the civic technology foundations that help our community thrive through our One Seattle vision and initiatives.
As the largest city in the Pacific Northwest and 17th in the nation, the City provides a large array of services and infrastructure. With a total budget of over $8 billion and more than 13,400 employees, we serve 780,000 residents and tens of thousands of businesses across 83 square miles. really, we have 800,000 reasons to excel every day.
We are proud that Seattle is a hub of innovation and culture. The City aspires to reflect that spirit in our municipal services. For our Seattle Information Technology (IT) team, we play a crucial role in enabling smart, equitable, and responsive services for City employees, Seattle residents, and local businesses. We work to unleash our people and community through technology solutions, infrastructure, and well-executed projects that are secure and resilient. We invest in open access to City information, privacy and responsible technology use, digital access, collaboration, customer service, and strategic planning. We are a leader in local government progress towards responsible AI adoption. These are Seattle’s values in action.
Our work is powered by people who share a mission of public good and care about being great in their professional fields together. We foster a culture of collaboration, continuous growth, shared high standards, and a flexible and empowering workplace for all team members.
Seattle IT's mission: We put powerful information and tools in the hands of people to unleash brilliance in service to our community. You can see Seattle IT’s direction here: ITStrategicPlan2025-2027 (Download PDF reader).
Join us in making Seattle as connected and innovative as the community we serve.
The City of Seattle is seeking candidates for a Digital Equity Administrative Specialist II. in Seattle Information Technology (IT) Department. This temporary assignment is expected to last six months.Are you passionate about breaking down digital barriers and shaping the future of equitable technology access? Become a key player on our Digital Equity team as an Administrative Specialist II, driving efforts to build a more connected community for everyone! The team is responsible for community technology planning and grants, low-cost internet program support, cable franchise administration, broadband planning and advocacy, wireless affairs, and legislative advocacy for digital equity and telecommunications policy issues. This includes owning the digital equity strategic actions under Seattle’s “Internet for All” initiative and coordinating with all levels of local government and public agencies, in partnership with community, on the design, coordination, and funding of critical services for residents. The successful candidate will support operations of the City’s Digital Equity Program in 2025.
Job Responsibilities
What you’ll be doing:
- Analyze Digital Equity Program grant management and investment processes and support program staff in identifying and implementing steps to invest Digital Navigator funds in 2025.
- Review and approve Technology Matching Fund and Digital Navigator invoices and support administrative processes for 2024 and 2025 grant projects.
- Assist IT Governance Advisor in providing staff support to the Seattle Community Technology Advisory Board (CTAB).
- Create tracking spreadsheet of meetings/community involvement and periodically discuss with Digital Equity Program staff for coordination and prioritization.
- Analyze administrative processes of the Digital Equity Team and recommend improved efficiency and decrease administrative burdens on the team.
- Support Seattle residents and city departments with service requests through email, phone, and IT systems.
- Track compliance of cable providers with documentation requirements, prepare documentation to ensure compliance, and correspond with cable providers.
- Conduct outreach and community engagement to support the City’s "Internet for All" goals.
- General administrative duties and analyses.
Qualifications
NOTE: Equivalent combinations of education and experience will be considered for the required qualifications except where specifically noted.
- Requires two years of administrative experience (or a combination of education, training and/or experience that provides an equivalent background to perform the work of the class).
- Ability to work some evenings and weekends, as needed.
- Proficient in Microsoft Office Suite, to include Outlook, Word, Excel, and PowerPoint.
Desired Qualifications:
- Experience in program design, development, implementation, and evaluation.
- Experience encouraging and supporting positive relationships with diverse collaborators and agency, community and political systems through contracts and partnership agreements.
- Experience in community outreach, education, and engagement.
- Commitment to community, public service, and providing extraordinary customer service to diverse communities, including vulnerable and historically underserved communities.
- Ability to work independently and as part of a team to achieve program results.
- Ability to learn and utilize digital workplace tools, data systems, and online communications and collaboration tools.
- Strong organizational skills and experience leading or supporting multiple projects in a dynamic environment.
- Verbal and written communication and presentation skills.
Additional Information
Why work at the City of Seattle?
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
Application Process:
- Submit complete City of Seattle online application
- Upload your current resume, AND include a cover letter that addresses your knowledge, experience, and interest related to this position.
- You must submit both a resume and cover letter. If you do not submit these documents, your application may not be considered. Please ensure that BOTH documents have successfully been uploaded before submitting your application.
Workplace Environment (Telework Expectation):This position offers the flexibility of a hybrid work schedule. At this time, hybrid schedules require at least three days onsite per week. Individual schedules are determined by operational needs.
Background Check: This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided an opportunity to explain or correct background information.
Who may apply:This role is open to all candidates that meet the minimum qualifications. We value different view points and life experiences. Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ , people with disabilities, veterans, and those with diverse life experiences.
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The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
Salary : $34 - $40
