Accounting Technician - Account Receivable

Job Summary: This position is responsible for collecting city revenues, processing business and liquor license applications, and preparing invoices on behalf of the city.

Job Scope: This position is primarily responsible for collecting city revenues, processing business and liquor license applications, preparing invoices on behalf of the city, and maintaining accurate balances in each of the general ledger accounts for each of the tasks for which the position is responsible. Successful performance helps ensure an accurate accounting of the city’s financial condition. Essential Duties and Responsibilities:

1. Assists customers by telephone, email, and the walk-up window. Maintains the online email submissions and processes payment as soon as possible.

2. Maintains and balances all non-utility receivable accounts, including invoicing, posting payment, account adjustments, and preparation of reports.

3. Prints business license renewal forms and prepares for mailing annually by April 30th; processes new and renewal license applications; submits list of delinquent license holders for Finance Director to refer for prosecution annually by August 15th.

4. Send renewal reminders to liquor license holders the month prior to expiration; processes new and renewed liquor license applications; send completed liquor license applications to the Police Department for background check; prepares list of liquor license approval requests for City Council and provides the list to the City Clerk to include on the City Council meeting agenda.

5. Serves as backup for the Cashier-AR position in their absence.

6. Processes weed, demolition, and rubbish clean-up invoices on behalf of the Code Enforcement Department; verifies legal description and property owner and coordinates the filing of related liens and/or special tax assessments.

7. Provides reconciled accounts receivable aging reports to Finance Director by the 15th of each month for the previous month end.

8. Prepares proposed journal entries as needed.

9. Assists with annual audit by preparing audit confirmation letters and ensuring all non-utility receivable accounts are balanced with an itemized report indicating the amount owed by each customer. Assists with additional annual audit prep as assigned.

10. Reconciles Credit Card receipts with the credit card bank statement by the 10th of each month.

11. Processes bi-weekly payroll.

12. Performs other related duties as assigned.

The duties listed above are only as illustrations of the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar or related to the position.

Minimum Qualifications:

1. High School diploma or GED

2. Two (2) years related experience in accounts receivable, cashier functions, accounting, or other related business practices

3. Must be proficient with all products in the Microsoft Office Suite

4. Ability to be bonded

5. Missouri driver’s license

Necessary Knowledge, Skills, and Abilities:

1. Knowledge or the ability to obtain knowledge of basic accounting principles and city ordinances pertaining to licensing, permits, and fees

2. Skill in using a computer and various software programs

3. Skill in oral and written communication

4. Skill in interpreting state and local laws, regulations, and codes.

Guidelines:

1. Accounting principles, city ordinances, department policies and procedures, and software manuals

2. Guideless require judgment, selection, and interpretation in application.

This position is also responsible for assisting in development of departmental procedures.

Complexity: The work consists of related accounting duties. Time constraints and lack of communication between departments contribute to the complexity of the work. Principal

Working Relationships:

1. Co-workers and other city employees

2. State, County, and other governmental agencies

3. Business owners

4. City customers

5. General public.

Purpose of Contacts: Contacts are typically to give or exchange information, provide services, resolve problems, motivate or influence persons, and clarify, justify, defend, negotiate, or settle matters.

Supervisory and Management Responsibility: This position has no direct supervision over personnel.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This work is typically performed while sitting at a desk or table with intermittent standing or stooping. Some reaching and bending may be required. The employee occasionally lifts light and heavy objects and may be required to distinguish between shades of color.

Work Environment: The work is mostly sedentary and typically is performed in an office. Work may involve prolonged use of the telephone and personal computer. Evenings and weekends may be required.

Job Type: Full-time

Pay: From $17.88 per hour

Expected hours: 40 per week

Benefits:

• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Work Location: In person

Salary : $18