Program Compliance Specialist

The Department of Planning and Development takes a leadership role in creating opportunities for our City to continue to grow and sustain our diverse communities that define and give Sheboygan its unique character to actively promote a diverse, safe, and dynamic community and enhance the living, working, and recreational choices for all Sheboygan citizens and visitors.

The Program Compliance Specialist assists with grant-writing, grant administration, financial planning, record-keeping, and reporting activities for the City Development Department, including but not limited to State and Federal Grants, Tax Increment Financing Districts, and the Capital Improvement Program. It is imperative job duties are performed with respect, integrity, objectivity and in the best interest of the City.  This position requires a high level of confidentiality. All City employees are expected to be honest and truthful at all times.

1. Coordinates Federal, State and Municipal community development programs, including but not limited to Community Development Block Grant, Housing Rehabilitation Loan Program, Capital Improvement Programs, and Tax Increment Financing Districts, assisting with planning for the use of funds and ensuring that all required rules and guidelines are met.  Responsibilities include:
   1. Administers contracts and agreements and maintains all required records.
   2. Develops Notice of Funds Availability and application evaluation process for approval by Community Development Planner.
   3. Prepares sub-recipient contracts, reviews and processes invoices, and posts to appropriate accounts.
   4. Conducts desk and on-site monitoring of sub-recipients.
   5. Assists with scheduling and preparing grant and development-related Council Resolutions and Ordinances as necessary.
   6. Prepares and processes legal notices for publication, as required by the program’s contract, the City’s policy and procedures, and Wisconsin Statute.
   7. Conducts training for sub-recipients and contractors.
   8. Develops marketing strategies and materials and participates in outreach and education.
2. Serves as liaison between Neighborly Software and the City of Sheboygan. Responsibilities include:
   1. Works with Neighborly software and staff to address corrections, annual updates, open and close applications and all other needs with the software.
   2. Identifies improvements within the software and work with Neighborly staff to address these needs.  Conduct necessary testing when enhancements are made to ensure proper functionality.
   3. Conducts internal audits of Neighborly.  Ensure all necessary reporting is available to complete the CAPER and other federal and program reporting.
3. Coordinates city offered programs with respective staff. Responsibilities include:
   1. Reviews and verifies program eligibility for all new housing rehabilitation, facade, second floor, historic, TIF and other applications as assigned.
   2. Completes income verifications, environmental reviews, equity calculations, and other program requirements to determine eligibility.
   3. Provides technical assistance to applicants, funding recipients, contractors, staff, and others, solving problems that arise according to established program and City procedures.  
   4. Backs up to the Housing Rehabilitation Specialist including:
      1. Prepares and disseminate contractor requests for bids
      2. Verifies bids prior to award, ensuring that projects meet all grant requirements, are accurate, and contain all required information/documentation.
      3. Issues orders to proceed with work.  Processes requests for payment, prepares vouchers and drawdowns, obtains appropriate signatures, and submits for release of payment, following proper inspection and documentation.
      4. Ensures complete rehabilitation file prior to closing all activities.
4. Assists with seeking grant opportunities in support of City goals.  Responsibilities include:
   1. Identifies funding opportunities.
   2. Writes first draft of applications.
   3. Maintains records.
   4. Reports outcomes and meets other award requirements.
   5. Prepares confidential correspondence, materials, and various reports. 

• Associate’s Degree in Business, Accounting, Business Administration, or related field required.
• 1-3 years of experience administering local, State, and Federal grant programs preferred.  
• Possession of a valid Driver’s License and an insured automobile for use on the job required.

• Successful grant writing and grant administration experience.
• Must meet all requirements pursuant to City ordinance, State laws, and Federal regulations.
• Must communicate effectively in both written and verbal form and be able to prepare and maintain accurate and complete reports and records.  
• Must possess knowledge of basic mathematical principles.
• Must have the ability to act, make decisions, and justify actions based on logic, good judgment, and rational thought.

Salary : $55,120