What are the responsibilities and job description for the EXECUTIVE ASSISTANT TO THE MAYOR position at City of Sherwood AR?
JOB OBJECTIVE: Under direction, provides varied complex and other confidential secretarial office administrative assistance to the mayor.
Essential Duties and Responsibilities:
- Serve as the first point of contact for residents expressing concerns, complaints, or dissatisfaction. Employ active listening, empathy, and conflict resolution skills to de-escalate tense situations and ensure residents feel heard and respected.
- Document concerns accurately and coordinate with appropriate departments to facilitate timely responses and solutions, while maintaining a calm, respectful, and professional demeanor as a representative of the Mayor's Office.
- Provides executive assistance to the mayor, handling confidential and sensitive matters of an administrative/secretarial nature.
- Coordinates office support functions and activities of the Mayor’s Office.
- Initiates and maintains a variety of files and records.
- Develops and implements organization or procedural changes affecting office support activities particularly in the areas of record keeping systems, forms control, office layout and office procedures.
- Responsible for the preparation of all official Proclamations.
- Serves as a liaison between the mayor, other City employees, boards, commissions and the public.
- Prepares a variety of written materials including general, detailed and confidential correspondence and memoranda.
- Coordinates special projects and activities; schedules meetings, and prepares background materials, files and other records.
- Research, compiles, and analyzes data for special projects and various reports.
- Makes travel arrangements; maintains appointment schedules and calendars; and arranges meetings and conferences.
- Performs related duties as required.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements and preferences listed below are representative of the knowledge, skill, and/or ability required and/or preferred. EDUCATION AND EXPERIENCE High school or GED, plus specialized schooling and/or on the job education in a specific skill area, e.g. data processing, clerical/administrative, equipment operation, etc., plus 5 years related experience and/or training, or equivalent combination of education and experience.
Special Requirements
• Establish and maintain cooperative working relationships with City departmental employees, and the public. • Amazing customer service skills • Requires occasional work in the evenings and on weekends. • Ability to effectively communicate on a one-on-one basis with others. • Ability to maintain effective and harmonious working relationships with other employees, department officials and the public. • Ability to report to work each scheduled day, and on time.
Miscellaneous Information
The City is committed to providing our employees with a competitive salary and benefit program. We offer our full-time employees a variety of benefit plans to meet their personal needs. All employees are required to participate in the City of Sherwood 457(b) Retirement Plan, contribute 3% of their base salary. For more specific information about the City of Sherwood's benefit program, contact the Office of Human Resources.
Job Details
Full Time
Open
$41,952 and we will gladly pay, more depending on experience.
April 24, 2025 3:46 PM
Open Until Filled
Salary : $41,952
