Director of Department Finance

SALARY: between $79,000-$86,000/annually

POSITION SUMMARY:

Provide fiscal leadership and integrity that is above reproach. Lead and manage accounting staff to ensure effective day-to-day accounting operations are executed to meet department goals and objectives. Be the strategic financial leader for the executive director. Be the liaison between many of the City?s other centralized support departments like human resources, treasury operations, payroll, procurement etc.

Manages and coordinates the financial operations for a Department within the City of South Bend. Under the direction of the City Finance Director, works with the Executive Director to ensure effective fiscal stewardship of department goals and objectives, including managing and analyzing budget(s), building fiscal integrity, and overseeing effective financial processes (including payroll, accounts receivable, and accounts payable) within the context of established City policies.

SUPERVISION EXERCISED:

Responsible for overseeing financial functions, including two professional positions responsible for accounts payable, payroll, accounts receivable, and accounting/reporting

DUTIES AND RESPONSIBILITIES:

• Manages assigned operations, plans and organizes workloads; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
• Develop the annual operating and capital budgets in conjunction with the Executive Director and the City Finance Director.
• Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
• Responsible for department accounting, purchasing, payroll, and disbursement functions, within the context of City policies and procedures.
• Assists the City Controller, City Finance Director, City Treasurer with the preparation of the annual comprehensive financial report (ACFR), including gathering and supplying supporting documentation for the City?s annual audit.
• Assists in the development of monthly financial reports and supports the ongoing monitoring of internal controls.
• Develops short- and long-range business plans and strategy in conjunction with the Executive Director; gathers, interprets and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies.
• Maintains accurate records for grant activity. Responsible for working with the City Controller/City Finance Director to fulfill requirements grant-related reports.
• Serves as a fiscal liaison for the department with respect to the South Bend Common Council, as well as to boards, commissions, government agencies and community-based groups, as requested.

• Assumes additional responsibilities as requested.

EDUCATION / QUALIFICATIONS:

• Bachelor?s degree in accounting, Business Administration, Economics, Finance, or a related field.
• CPA, CMA, CFA or related Master?s Degree preferred.

• Minimum of three years of experience in managing fiscal operations.

KNOWLEDGE AND ABILITY:

• Ability to build and maintain productive / healthy professional working relationships.
• Knowledge of grant administration, accounting, auditing, federal regulations. Must have the ability to perform administrative budgeting, coordinate the activities of others and continually evaluate the need to revise, add or delete the various types of records kept, monitoring needed, etc.
• Ability to communicate with supervisors, peers, or subordinates, providing information by telephone, in written form, e-mail, or in person.
• Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.
• Demonstrated proficiency with Microsoft Office Products, particularly Microsoft Excel
• Working knowledge of City or County government a plus.
• Knowledge of Microsoft Dynamics or Similar Accounting CRM/ERP System.

CERTIFICATES, LICENCE, REGISTRATION:

• Valid Driver?s License required if driving City vehicle

EQUIPMENT:

Computer, copier, telephone, automobile, cell phone.

PHYSICAL DEMANDS:

Work is performed mostly in an office setting. Some outdoor work is required in the inspection of various projects and construction sites. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

Work is performed primarily in an office setting, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office and moderately loud in the field. Entire office is smoke free.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management?s right to assign or reassign duties and responsibilities to this job at any time.

REQUIRED:

Pre-Employment Drug Screen

Criminal Background Check

Equal Employment Opportunity