What are the responsibilities and job description for the Part Time Program Coordinator - OBrien Community Center position at City of South Bend?
SALARY: $15/.per hour
POSITION SUMMARY:
Responsible for assisting the Director of Community Programming administratively with the daily operations of the
department as well as engaging in some planning, coordinating, and supervising of programs/activities/events for the
department.
SUPERVISION EXERCISED: Not applicable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
- Assist with all administrative operations of the department, including monthly and yearly reports.
- Assist with Boomer and Reckin’ in the Park Mobile Program
- Responsible for receiving, tracking and compilation of multiple reports and forms relating to the department operations.
- Help with the production and dissemination of printed and electronic marketing of department programs.
- Researches, prepares and submits administrative reports as requested.
- Assist with department events.
- Plans, coordinates, implements and evaluates activities, programs, and/or events.
- Helps department maintain organization and office operations.
- Oversees setup and utilization of specialized software for online program/event/registration, customer relationship management, and data tracking/reporting.
- Responsible for updating and maintaining webpages on the department’s website.
- Helps with marketing of divisional activities, programs, and events
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Assumes additional responsibilities as requested.
QUALIFICATIONS:
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential functions. Schedule may vary
including nights and weekends based on departmental needs.
EDUCATION / EXPERIENCE:
- High school diploma or equivalent education required.
- At least two years’ administrative support experience gained in a high-paced office environment required.
- Knowledge of principles and processes for providing customer and personal services.
- Knowledge of up-to-date principles and practices of youth program planning.
- Knowledge of basic Business Management and Financial Accounting methods.
- Ability to deal effectively with the public; either through individuals or agencies.
- Ability to administrate, coordinate programs, and communicate effectively; both orally and in writing.
- Knowledge of the principles and processes for providing customer and personal services.
- Working knowledge of programming activities related to diverse groups.
- Ability to supervise and coordinate the work activities of personnel; such as training staff members and assigning work duties.
- Ability to think creatively by developing, designing, or creating appropriate programming.
CERTIFICATES, LICENSE, REGISTRATION:
- Valid Driver’s License, or ability to obtain one, required.
EQUIPMENT:
- Desktop and laptop computer, calculator, automobile, telephone, copier, facsimile machine, automobile, and recreational equipment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, sit, talk, or hear. The employee is
required to walk, use hands to finger, handle, or feel objects, tools, and controls, and reach with hands and arms. The
employee is occasionally required to climb, balance, stoop, kneel, crouch, run, or crawl. The employee must be able to
stand or sit for long periods of time. The employee must be able to occasionally lift and/or move up to 20 pounds. Specific
vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the work
environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and outside is
smoke free
DISCLAIMER:
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, disability,
veteran's status, national origin, genetic information, sexual orientation, or other protected status. Reasonable accommodations
for persons with a known disabling condition will be considered in accordance with state and federal law.
REQUIRED:
Pre-employment drug screen, Background check.
Equal Opportunity Employer
Salary : $15
