Facility Services Manager

GENERAL STATEMENT OF JOB

This classification organizes, prioritizes, and designates operational facility maintenance activities for Police Precincts, Arts Centers, Recreational Centers, Fire Stations, and other city-owned facilities throughout the City of South Fulton. It covers a variety of maintenance disciplines.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Conducts regular facility inspections to assess maintenance, repair needs, and overall facility conditions. Areas of focus include HVAC systems, plumbing, electrical components, structural integrity, interior finishes, and furniture placement. Additional responsibilities include evaluating fire safety equipment, kitchen appliances, pest control measures, and storage management.
• Coordinates and oversees facility relocation projects, including moving, replacing, and installing furniture, fixtures, and equipment.

Contract and Vendor Management

• Manages the procurement and installation of furniture, fixtures, and equipment for both new and existing facilities.
• Supervises tenant improvements and modifications for leased and city-owned spaces, including contractor selection, minor renovations, painting, and the installation of office accessories such as bulletin boards, projectors, shelving, and artwork.

Communication and Coordination

• Oversees kitchen and breakroom operations, ensuring cleanliness, stock inventory, trash management, and event setup/breakdown.
• Directs the maintenance of facility grounds, including landscaping, drainage, security measures, parking lots, and exterior lighting.
• Reviews contract specifications and cost estimates, making recommendations and overseeing the negotiation of service contracts.
• Communicates with city leadership, department heads, and staff to align facility services with operational needs.

Budget and Resource Management

• Develops and manages departmental budgets, tracking expenditures and ensuring compliance with financial guidelines.
• Organizes, prioritizes, and assigns work to staff, ensuring completion of both routine and special maintenance projects. Monitors work progress and inspects completed tasks for quality assurance.
• Maintains records, files, reports, and correspondence related to facility operations and labor utilization. Administers asset management systems and negotiates facility service contracts.
• Provides leadership and supervision to building and grounds personnel, including assigning work schedules, evaluating performance, conducting training, and enforcing workplace policies.

Health, Safety, and Compliance

• Ensures compliance with local, state, and federal regulations governing building maintenance and safety procedures.
• Develops and implements operational policies, safety protocols, and facility inspection procedures.

OTHER DUTIES

• Performs additional duties as assigned by management to support departmental objectives.

MINIMUM EDUCATION AND TRAINING

• Associate’s degree in a related field.
• Three (3) years of experience working for government organizations and municipalities.
• Five (5) years of experience in building maintenance, including lead or supervisory experience or
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Requires a valid state driver’s license with an acceptable driving history.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills, and Abilities:

• Performs other related duties as required.
• Performs Work Orders in a City Work Order System.
• Performs Asset Management in a City Asset Management System.
• Ability to solve problems, handle confidential information, and perform computer-related and bookkeeping functions.
• Strong communication skills, including success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Ability to always display professionalism.
• This position may work indoors and outdoors (under all weather conditions).
• Excellent time management skills to ensure that deadlines are met.
• Excellent customer service skills and problem-solving are necessary.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures, including electronic filing and records management.
• Knowledge of time management systems for payroll and benefits procedures and practices.
• Knowledge of record-keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions, and pay plan.
• Knowledge and understanding of federal laws pertaining to employment and personnel practices, including the Americans with Disabilities Act, Family Medical Leave Act, Equal Employment Opportunities Commission requirements, Sexual Harassment, Workplace Violence, and Bullying, and workers' compensation laws.
• Proficient in Microsoft Office, Excel, Word, and PowerPoint.
• Ability to handle difficult situations effectively, safely, timely, and legally.
• Ability to establish and maintain an effective relationship with City employees.

Physical Requirements:

This position requires the ability to exert moderate physical effort in light work. This typically involves a combination of activities such as stooping, kneeling, crouching, and crawling and may also include lifting, carrying, pushing, and/or pulling objects and materials weighing 12 to 20 pounds. Some tasks necessitate perceiving and differentiating colors and shades, sounds, odors, depth, and visual cues or signals. Additionally, effective oral communication is required for specific tasks. Essential functions may expose the employee to various adverse environmental conditions, including odors, fumes, extreme temperatures, noise, machinery, vibrations, electric currents, traffic hazards, or varying light conditions.