Senior Compliance Officer

GENERAL STATEMENT OF JOB

Provides subject matter expertise on compliance and policy issues to the procurement department by proactively evaluating, reviewing, and enhancing compliance standards and processes within the City of South Fulton’s Department of Procurement. Responsibilities include conducting thorough analysis and impartial reviews of procurement projects and files to ensure compliance with the standard operating procedures and city procurement code.

Essential Functions

SPECIFIC DUTIES AND RESPONSIBILITIES

• Manages and conducts procurement internal reviews, highlights irregularities, makes corrective action recommendations.
• Conducts monthly reviews of p-card expenditures, highlights irregularities, makes corrective action recommendations.
• Prepares and presents monthly, quarterly, and annual compliance reports to senior management to address corrective actions and recommendations.
• Researches and interprets local, state, and federal law to determine the effect on procurement operations and service delivery.
• Assesses systemic compliance issues and assist in the design and development of training and/or more robust management systems.
• Assists in the review of bid proposals.
• Prepares Annual Report of Department activities and presents findings to appropriate City personnel.
• Facilitates good working relationships with minority and female contractors in an effort to further the goals and objectives of the City's M/FBE program.
• Works closely with other City Departments to ensure complete coordination and compliance with City Ordinances, policies, and procedures.
• Discusses Project scope, funding, budget, and schedule to establish diversity and inclusion program goals.
• Attends training classes sponsored by National Institute of Governmental Purchasing (NIGP).
• Attends training classes sponsored by American Contract Compliance Association (ACCA).
• Attends compliance training classes sponsored by Federal Agencies such as: FAA, FTA, FHWA, EPA.
• Participates in contract compliance outreach sessions designed to help increase the available pool of MBE/FBE/SBE firms.
• Attends outreach sessions hosted by other diversity and inclusion organizations located in the Atlanta region.
• Attends Metro Intergovernmental Association of Equal Opportunity Officials (MIAEOO) quarterly meetings regarding best practices of diversity and inclusion programs.
• Ensures Open Record Act Requests are processed within the mandated time frame.
• Manages special projects as directed.
• Provides training to employees on various compliance issues.
• Assists in normal office operations such as answering telephones and document copying, filing faxing, and delivering.
• Performs other related duties as required.
  
  

MINIMUM EDUCATION AND TRAINING

• Bachelor's degree in Business/Public Administration, Accounting, Legal Studies, or related field required; and 5 years of related experience, with a minimum of 2 years of experience in government procurement.
• NIGP certification preferred.
• Never been convicted of a felony.
• A citizen of the United States or has obtained legal work status.
• Must pass a detailed background investigation.
• Work evenings, weekends and/or holidays as required.
• Must be able to pass a credit check.
• Possess and maintain a valid Georgia driver’s license with a clean driving record.
  
  

Minimum Qualifications And Standards Required

Knowledge, Skills, and Abilities:

• Has considerable knowledge of the policies, procedures, and activities of the Department and City.
• Municipal auditing principles and practices
• Governmental budgetary and purchasing procedures
• Has the ability to compile, organize, prepare and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations.
• Has comprehensive knowledge of the terminology used within the department.
• Has the ability to communicate effectively with supervisors, and other staff members.
• Has the ability to use independent judgement in routine and non-routine situations.
• Has the mathematical ability to handle required calculations.
• Is able to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
• Has the ability to plan, organize and prioritize daily assignments and work activities.
• Is able to comprehend and apply regulations and procedures of the department.
• Is capable of working under a minimum degree of stress related to duties that require constant attention to detail and tight deadlines.
• Has good working knowledge of F/MBE programs, contracting and building, and Department procedures and methods as required in the performance of duties.
• Extensive knowledge of legal compliance concepts, processes, and tools of profession; knowledge of relationships with legal departments among related organizations and functions.
• Well-developed administrative and technical skills within the legal department; skills in organizing and presenting information, proposals, etc.
• Ability to resolve virtually all types of compliance issues; ability to train others; ability to build effective relationships within the organization.
  
  

Physical Requirements

This position classifies the physical exertion requirements as Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: This position works in an office environment. While performing essential duties of the job, employees work in an environment under constant deadlines, and may be exposed to dust, cleaning fumes, and work around office equipment. The noise level in the work environment may be moderate to loud.