What are the responsibilities and job description for the Payroll Administrator position at City of Spring Hill Tennessee?
GENERAL STATEMENT OF RESPONSIBILITIES
This is a skilled, full time non-exempt position under the direct supervision of the Finance Director. Incumbent will prepare and process payroll, including employee pay, taxes, deductions, and retirement. He or she will maintain all payroll records and be responsible for accurate payment to all employees. He or she will be responsible for required reporting which includes Form 941, state unemployment taxes, W-2's, TCRS reporting, and others. The Payroll Administrator processes payment for employees on a bi-weekly & monthly basis with direct deposit & manual checks. Incumbent assists the finance department in other functions as assigned.
ESSENTIAL JOB FUNCTIONS
- Pays employees by calculating pay and deductions and issuing checks.
- Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.
- Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, direct deposit information, and job title and department / division transfers.
- Determines payroll liabilities by calculating employee federal income and social security taxes and employer's social security, unemployment, and workers compensation payments.
- Completes required monthly & quarterly reporting to the Internal Revenue Service, Tennessee Consolidated Retirement System, State of Tennessee, and other agencies.
- Maintains accurate records of employer costs to assist with annual budgeting process.
- Reconciles payroll liability balance sheet accounts on a monthly basis to ensure accuracy.
- Communicates payroll deductions to retirement administrators for 401(k) plans and other pre-taxation savings plans.
- Resolves payroll discrepancies by collecting and analyzing information and interacting with HR.
- Provides payroll information by answering questions and requests from employees of the City of Spring Hill.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
Requirements
REQUIRED KNOWLEDGE AND ABILITIES
PHYSICAL REQUIREMENTS
While performing this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch or crawl. The employee must also use hands to operate, finger, handle, or feel objects, tools or controls, and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is performed in doors in a comfortable, climate-controlled office environment. The noise level is moderate with a fast paced, sometimes hectic schedule and frequent visitors from other departments.
EDUCATION AND EXPERIENCE
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation due to a disability, please email Chris Clausi, HR Director at cclausi@springhilltn.org.